Executive Assistant to Chief Executive Officer

2 weeks ago

Hyderabad, Telangana, India Admini - Boosting Productivity Full time ₹ 5,00,000 per year

Executive Assistant to CEO

Position: Executive Assistant to Founder & CEO

Location: Hyderabad (in-person preferred; hybrid possible)

Company: Bon Fiction – Craft Chocolate Manufacturer

Experience: 1-3 years preferred in executive coordination, operations, or fast-paced

startups

Salary: Up to 5LPA

Key Responsibilities:

  1. Calendar & Task Management

  2. Manage the founder's daily schedule

  3. Set reminders and follow-ups for meetings, production deadlines, payments, and approvals

  4. Ensure time is allocated efficiently between factory, office, and external engagements

  5. Communication & Coordination

  6. Draft and respond to emails, documents, official letters

  7. Act as a bridge between the founder and internal teams (office, dispatch, factory, farm)

  8. Coordinate with vendors, customers, and partners

  9. Prepare briefing notes before meetings and follow-up action summaries

  10. Operational Oversight

  11. Track daily operations and ensure timely reporting from clerical and field teams

  12. Monitor dispatch schedules, courier pickups, farm delivery records, inventory updates

  13. Ensure that factory and dispatch teams are aligned on procurement, packaging, and delivery schedules

  14. Follow-up on CRM tasks and sales leads as needed

  15. Documentation & Reporting

  16. Maintain and organise digital records of quotations, invoices, approvals, NDAs, and agreements

  17. Handle filing of receipts, petty cash, vendor bills, and expense reports

  18. Prepare and maintain reporting templates (Excel, Word, PDF)

  19. Tech & Admin Support

  20. Assist in updating product info on Shopify

  21. Coordinate CRM entries, order status updates, inventory checks

  22. Help manage WhatsApp and email marketing tools

  23. Handle travel bookings, accommodation, and schedules for founder and team

  24. Brand & Marketing Coordination

  25. Coordinate with design or content freelancers

  26. Manage timelines for social media posts, campaigns, and packaging updates

  27. Ensure brand communications are on track with founder's intent

Preferred Qualifications:

  • Bachelor's degree or equivalent

  • Strong English and Telugu communication skills

  • Tech-savvy: Excel, WhatsApp Business, Gmail, basic design tools, CRM/Shopify

  • Good memory and attention to detail

  • Ability to multitask and stay calm under pressure

Soft Skills:

  • Trustworthy and discreet with sensitive data

  • Proactive, organized, and solution-oriented

  • Strong work ethic and commitment to long-term learning.

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