Executive Assistant to Chief Executive Officer

3 days ago

Hyderabad, Telangana, India Gubba Cold Storage Ltd. Full time ₹ 4,00,000 - ₹ 12,00,000 per year

Executive Assistant to CEO


Location:
Secunderabad/Hyderabad


Company:
Gubba Cold Storage Pvt. Ltd.


Employment Type:
Full-time

About the Role

We are seeking a highly organized, proactive, and discreet
Executive Assistant to the CEO
to provide comprehensive administrative and operational support. This role requires exceptional attention to detail, superior communication skills, and the ability to manage multiple priorities in a fast-paced environment.

As the Executive Assistant, you will serve as a trusted partner to the CEO—managing schedules, coordinating key initiatives, handling confidential matters, and ensuring seamless day-to-day operations.

Key Responsibilities

  • Manage and prioritize the CEO's calendar, including scheduling and coordinating appointments, meetings, and events.
  • Anticipate and resolve scheduling conflicts to optimize the CEO's time and productivity.
  • Draft, edit, and proofread emails, memos, reports, and other correspondence on behalf of the CEO.
  • Act as the primary liaison between the CEO and internal/external stakeholders, ensuring clear and timely communication.
  • Coordinate and organize meetings—prepare agendas, gather materials, and ensure timely distribution to participants.
  • Manage meeting logistics, including room setup, catering, and technology requirements for both in-person and virtual meetings.
  • Arrange domestic and international travel, including flights, accommodations, and ground transportation; prepare detailed itineraries aligned with the CEO's schedule.
  • Handle sensitive and confidential information with discretion and professionalism.
  • Organize and maintain both electronic and hard-copy filing systems for efficient information retrieval.
  • Provide support on special projects and initiatives as assigned by the CEO.
  • Collaborate with other executive assistants and team members for seamless coordination across departments.
  • Foster positive relationships with internal and external stakeholders, representing the CEO professionally.
  • Oversee office drivers and car scheduling; coordinate personal errands or tasks when required.

Qualifications

  • Bachelor's degree preferred.
  • 5+ years of experience as an Executive Assistant, preferably supporting senior leadership or a CEO.
  • Excellent organizational, time-management, and multitasking skills.
  • Strong written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite and virtual collaboration tools (Teams, Zoom, etc.).
  • High level of discretion, professionalism, and integrity.
  • Ability to anticipate needs and take initiative in a dynamic work environment.

Why Join Us

  • Opportunity to work directly with top leadership and contribute to high-impact initiatives.
  • Dynamic and collaborative work culture.
  • Competitive compensation and benefits package.

If you're a resourceful, detail-oriented professional who thrives in a fast-paced executive environment, we'd love to hear from you


Apply now via LinkedIn or send your CV to

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