HR & Office Administrator

Job Title

Senior Office Administration – Anand Location- US shift

Location

Anand, Gujarat – On-site

Reports To

Head of Operations / Office Head

Key Responsibilities

• Oversee day-to-day office administrative operations, ensuring smooth functioning of the facility, services and support functions.
• Manage facility services including housekeeping, security, utilities, vendor contracts, maintenance and asset management.
• Maintain and monitor office supplies, equipment, furniture, and ensure timely procurement and stock-replenishment.
• Coordinate and manage reception/front-desk, visitor access, mail/courier handling, meeting room bookings, and office events.
• Supervise administrative team (office assistants, reception, facility staff) including hiring, performance monitoring, scheduling and training.
• Maintain accurate records of office assets, equipment, AMC contracts, licenses, statutory compliance and vendor agreements.
• Liaise with vendors for services (cleaning, security, cafeteria, landscaping, repairs) and negotiate contracts, track service levels and budgets.
• Plan and monitor the administrative budget; control costs and identify efficiencies or improvements in processes.
• Ensure health & safety, security and compliance (fire safety, building regulations, statutory labour laws) in the office environment.
• Work cross-functionally with HR, IT, Finance and other departments to ensure that onboarding/offboarding processes, workspace setups, and infrastructure support align with company requirements.
• Assist with special projects as assigned: office relocation/upgrades, workplace optimisation, sustainability initiatives.

Required Skills & Experience

• Bachelor's degree in Business Administration, Facilities Management, or related field.
• Minimum 5-7 years of experience in senior office administration / facilities / operations role, preferably in an office setting in India.
• Proven experience managing office facilities, vendor contracts, assets and budgets.
• Strong organisational, multitasking and prioritisation skills – comfortable handling multiple functions and stakeholders.
• Excellent communication skills (verbal & written) in English and Gujarati (Hindi advantage).
• Proficiency with MS Office (Word, Excel, PowerPoint) and experience tracking assets, vendors, budgets.
• Strong leadership capabilities; able to supervise, motivate and develop a small team.
• Good negotiation skills and vendor management experience.
• High level of integrity, professionalism, confidentiality and discretion.

Desirable

• Experience setting up or managing offices for IT / BPO / KPO companies.
• Knowledge of workplace safety regulations, compliance frameworks, facility management best practices.
• Experience with night-shift operations or US shift support (if applicable).
• Prior exposure to campus / multi-floor office facility management.

Working Hours & Shift

• US shift: 6:30 pm to 3:30 am- office hours Monday to Friday
• Flexibility required for occasional after-hours tasks, office events or facility emergencies.

Compensation

• Competitive salary commensurate with experience.
• Benefits as per company policy (medical insurance, PF, gratuity, etc).

Why Join

Joining vTech Solution at their Anand office gives you the chance to operate in a dynamic, growing environment. You'll lead functions that directly impact the workplace experience for many staff, collaborating across teams and adding tangible value. If you're proactive, operationally savvy and enjoy creating an efficient and pleasant office ecosystem, this role is for you.

Job Types: Full-time, Permanent

Pay: ₹25, ₹60,000.00 per month

Benefits:

• Health insurance
• Leave encashment
• Paid sick time
• Paid time off

Work Location: In person