
Executive Administrator
5 days ago
Senior and Executive Administration :
- Managing All Day to day-to-day office Administration and Facility Support in the Corporate Office (Bangalore)
- Daily Admin / handles multiple priorities and problem-solving.
- Maintaining office which includes basement, ground plus 2 floors Office & Terrace floor
- Vendor Management and Cost cost-saving planning
- Work follow-ups and timely updates/reports for every work.
- Handling all Municipal persons in every dept. for clearing office work by legal or settlement way
- Handling Local authorities like Local Police/BBMP officers/Local Political parties & Etc.
- All AMC & Contracts services for Company assets and inventory control.
- Renewal of AMC's timely (AC, TV, UPS, and other Electrics Things),
- Report and Database update as per management requirement (Admin and Other Report)
- Admin Expense Records Weekly/Monthly / Quarterly/ Yearly
- Saving Planning from Vendors/Staff Expenses/ Office Expenses like Maintenance etc.
- Before Processing any order or any expenses for the company we take proper Approval from HOD.
• Meeting room bookings and ensure other arrangements - Quote comparison, Cost Analysis & negotiation/PO processing & Internal approval process compliances
- Coordination with Finance teams and invoice processing.
- Preparing & tracking the monthly provision & Reports to the account
- Guest House Management with proper Facilities for staff/guest
- Company Car Maintenance and allotment as per Code and request for accounts.
- Asset Management- Maintaining Asset list General equipment/ sending assets with Approval from HOD. & coordination with All Local Branches.
- Responsible for ordering stationery printed kinds of stuff for Office Staff.
- Daily supply of drinking water and check other sources of water
- Pantry management and ensure cleaning of the same
- Ensure upkeeping of restrooms and their maintenance
- Office furniture repair and maintenance
- Courier booking and POD follow-ups
- Seating arrangements for employees and Guests
- Zoha access and Inventory of Stationery and housekeeping materials
- Ensure agreement renewals and rental invoice follow-ups.
- Monitor and verify stationery bills and process the same for payment.
- To maintain a record of receipts of items that are used to ensure accuracy and completeness.
- To be involved in the reconciliation of physical stock for further ordering of stock and regular stationery materials.
- Maintaining records of other assets of the company.
- Petty cash handling and then bill and voucher submission.
- Vendor Invoice process and payment follow-ups.
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