Executive - Administration

3 hours ago


Bengaluru, Karnataka, India Birla Institute Of Technology And Science Full time ₹ 40,00,000 - ₹ 80,00,000 per year

Key Responsibilities:

General Admin:

  • Manage agendas/travel arrangements/appointments etc. for the upper management/Staff.
  • Manage phone calls and correspondence (e-mail, letters, packages etc.)
  • Support bookkeeping procedures.
  • Create and update records and databases with personnel, financial and other data.
  • Scheduling Meetings and taking minutes.
  • Handling guests and clients.
  • Track stocks of office supplies and place orders when necessary.
  • Submit timely reports and prepare presentations/proposals as assigned.
  • Preserving office records, Agreements.
  • Conducting employee orientation.
  • Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
  • Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
  • Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
  • Updating office manuals and brochures.
  • Managing electronic and printed files.
  • Assist colleagues whenever necessary.
  • Provides administrative support to ensure efficient operation of office.
  • Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Coordinate office activities and operations to secure efficiency and compliance to company policies.

Qualification and Personal Profile:

  • Graduate / Post - Graduate in any discipline
  • At least 3 years of experience with exposure to General administration Activities

Other Skill and Ability Requirements:

  • Supporting all the internal stakeholders
  • Ensuring Proper Documentations
  • Proper Utilization of Organization resources
  • Safe and Healthy Workplace
  • MS Office
  • Planning, Execution focus, Proper communication


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