AFM- Travel coordinator

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Key Responsibilities:

Manage and coordinate complex travel itineraries for executives, employees, and clients, including flights, accommodations, ground transportation, and meeting arrangements.

Develop and implement travel policies and procedures to ensure cost-effectiveness and compliance with company guidelines.

Negotiate and maintain relationships with travel vendors, airlines, hotels, and car rental agencies to secure favorable rates and terms.

Process travel requests, book reservations, and provide detailed itineraries to travelers.

Handle travel-related issues and provide solutions in real-time, including flight changes, cancellations, and emergency situations.

Manage and reconcile travel expenses, including processing reimbursements and maintaining accurate records.

Generate regular reports on travel spending, trends, and policy compliance for management review.

Stay informed about travel industry trends, visa requirements, and international travel regulations.

Provide guidance and support to junior travel coordinators and administrative staff.

Ensure all travel arrangements comply with company policies, budget constraints, and safety guidelines.

Travel booking coordination with Amex (Domestic and International)

Travel workflow - Help in Filling, verify approvals and other doubts

CONCUR - T &E, Profile updating and taking session to update the profile

Flight Booking Coordination for L1 Travel.

Support with GT/ITC Approval

Resolve Booking Issues

Pre-Travel Checks

Travel Insurance and SOS Application

Invoice and Credit Note Coordination

Credit card tokenization

FOREX Loading and Invoice Processing

Quarterly Reporting

Finance Coordination

Issuance of Cover and Invitation Letters

Handling VISA Queries

Travel Bookings for VISA Purposes

Escalation handling

Vendor meetings and processing invoices.

Global Trade/ITC Coordination

Travel Insurance - Wallet loading

Corporate credit card related queries

Monthly meeting with Amex on Travel related quiries

Taking care of all senior leaders booking, check-in, visa, Insurance and invoice related queries

Involved in work permit visa queries and VISA related queries

Housing coordination with Global Mobility

FSP, Position pay and other related queries - Verify and discussion with Global Mobility

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We're JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.