Manager / Sr. Manager - Procurement

Pune, IN-MH

Position Type

Full Time

Requisition ID

12447

Level of Education

Years of Experience

About Exela

Exela is a business process automation (BPA) leader, leveraging a global footprint and proprietary technology to provide digital transformation solutions enhancing quality, productivity, and end-user experience. With decades of expertise operating mission-critical processes, Exela serves a growing roster of more than 4,000 customers throughout 50 countries, including over 60% of the Fortune 100. With foundational technologies spanning information management, workflow automation, and integrated communications, Exela's software and services include multi-industry department solution suites addressing finance & accounting, human capital management, and legal management, as well as industry-specific solutions for banking, healthcare, insurance, and public sectors. - Through cloud-enabled platforms, built on a configurable stack of automation modules, and 17,500+ employees operating in 23 countries, Exela rapidly deploys integrated technology and operations as an end-to-end digital journey partner.

Job Description

2. Role Purpose

The Manager – Procurement (Europe) will lead procurement activities for European business units, focusing on end-to-end RFP management, strategic sourcing, and vendor relationship management.

This role requires deep expertise in RFP processes, supplier negotiations, and contract management, ensuring compliance with European procurement standards and XBP's global policies.

The individual will act as a strategic partner to European business stakeholders, supporting initiatives that enhance operational excellence and deliver cost savings.

3. Key Responsibilities

A. RFP Management (Core Responsibility)

• Lead end-to-end RFP processes for European procurement projects, from requirements gathering to award finalization.
• Draft RFP documents, including Scope of Work (SOW), Service Level Agreements (SLAs), evaluation criteria, and pricing templates.
• Manage stakeholder alignment to define specifications and evaluation frameworks.
• Coordinate with cross-functional teams including Legal, Finance, and IT to ensure compliance and risk mitigation.
• Develop bid evaluation models and conduct supplier scoring, ensuring transparency and fairness.
• Drive competitive sourcing strategies to achieve best value outcomes.

B. Strategic Sourcing & Category Management

• Develop and execute sourcing strategies for key European spend categories such as:

o IT hardware & software

o Telecom & network services

o Facilities & real estate services

o Professional & managed services

o Corporate indirect procurement (travel, marketing, etc.)

• Conduct spend analysis to identify cost optimization opportunities and supplier consolidation initiatives.
• Build long-term category plans aligned with business objectives.

C. Vendor Governance

• Identify, qualify, and onboard strategic suppliers in Europe.
• Negotiate Master Service Agreements (MSAs), contracts, and SLAs to secure favorable commercial and operational terms.
• Establish vendor performance scorecards and track supplier performance against KPIs.
• Address vendor escalations and implement corrective action plans when required.

D. Operational Excellence

• Oversee the PO-to-invoice process ensuring compliance with internal controls and audit requirements.
• Maintain accurate procurement data in ERP and sourcing platforms.
• Champion digital procurement automation tools for process standardization.
• Provide regular reports and dashboards to global leadership on procurement metrics.

4. Required Qualifications

Criteria

Requirements

Education

Bachelor's degree in Supply Chain, Procurement, or Business Administration. MBA preferred.

Experience

8–10 years of progressive procurement experience, with minimum 5 years managing RFPs and strategic sourcing for European markets.

Domain Knowledge

Strong understanding of European procurement regulations, GDPR, VAT, and local compliance standards.

Tools Expertise

Hands-on experience with ERP systems (SAP/Oracle/MS Dynamics) and e-sourcing/RFP tools (Ariba, Coupa, Jaggaer).

Certifications

CIPS, CPSM, or equivalent highly preferred.

Language Skills

Fluent English required; knowledge of French or German is an advantage.

5. Key Skills & Competencies

• RFP Excellence – Ability to design, manage, and execute complex RFP processes end-to-end.
• Strategic Negotiation – Proven track record of achieving commercial and operational excellence through vendor negotiations.
• Analytical Thinking – Strong ability to analyze spend data and develop actionable sourcing strategies.
• Cross-Cultural Collaboration – Comfortable working with diverse European stakeholders.
• Leadership & Mentoring – Capability to guide junior procurement team members in Pune and Europe.
• Compliance Mindset – Strong adherence to internal and external procurement policies.

Disclaimer:

Exela is committed to creating a diverse environment and is proud to be an equality opportunity employer. Qualified applicants will considered for employment without regard to their race, color, creed, religion, national origin, ancestry, citizenship status, age, disability, gender/sex, marital status, sexual orientation, gender identity, gender expression, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local laws.

Exela recruiters or representatives will only contact you from emails ending with , , , or We would never ask you for payment or ask you to deposit a check into your personal bank account during the recruitment process.