Incharge Road Operations GU

Job Purpose
Align despatch plan & Plant output, ensure vehicle availability with effective vendor management to meet requirements of each sector / segment.

Job Context & Major Challenges
UltraTech Cement is the largest cement manufacturer in India with an installed capacity of about 68 million tonnes. The company has production facilities in 17 locations spread across the country and has plans to grow further than acquisition and green field expansion. The UltraTech brand occupies a premium position with a market capitalization of Rs crores. The Indian cement industry has a capacity of 409 million tonnes and a supply demand gap putting pressure of prices due to excess capacity. The market has strong regional players in each Zone and has strong brand competition.

Supply chain is extremely critical in ensuring the delivery of cement from the manufacturing locations to the consumption centers. Further, cement is a distribution intensive product with focus in cement movement being on high volumes and low distribution cost. Logistics function plays a key differentiator role through its distribution network and the focus has been on creating continuous value and service differentiation at each stage right from planning to delivery. The nature of cement consumption in urban locations is quite different from the nature of cement consumption in rural locations which calls for differentiated supply chain strategies to serve urban and rural customers. Keeping these factors in mind, having an agile and responsive supply chain is absolutely essential for attaining industry leadership.

An effective Vendor Management ensures an alignment of different categories of service providers to satisfy both internal and external customers, building relationship with Railways for long term policies and improving loading / unloading infrastructure. It is vital to focus on multiple variables like cost of delivery, mode of delivery, expected service level, protect quality, creating facilities, use of technology, lot size, lead time, inventory management and optimal handling operations.

The major challenges being to serve diversified customers across India, manage complex supply chain and maintain strong customer interface by ensuring "On time in full supplies" to the customers at optimum cost.

Key Result Areas
KRA (Accountabilities) (Max 1325 Characters)
Supporting Actions (Max 1325 Characters)
KRA1 Cost Optimization and Efficiency Improvement

• (A) Conduct route mapping, find out alternative routes and freight and create a database w.r.t. toll master and availability of fleet (sector wise)
• (A) Provide inputs in the cluster inflow & outflow of the fleet based upon market survey, prevailing market primary freight, provide inputs w.r.t. PER TON PER KM (PT / KM) analysis and further analysis wherever there is a large variation
• (A) Resolve disputes w.r.t. freight payments, claims etc. with Accounts (primary operations)
• (R,A) Gather market intelligence w.r.t. sectoral availability of fleet, freight trends of peer units, commodity freights and arrival patterns, prevailing market freights that may impact availability & cost
• (R,A) Revisit leads in line with changes in rail / road routes basis inputs received and validate leads with GPS feedback

KRA2 Customer Service and Supply Chain Management Excellence

• (R) Educate primary / secondary vendors (as applicable) on VENDOR APPRAISAL SYSTEM and encourage them to be part of technological initiatives
• (R) Evaluate the actual performance, analyze performance gaps and initiate for corrective steps with team for improvement in CSL and achieve desired Customer Service Levels for Plant despatches

KRA3 Distribution and Dispatch Planning

• (A) Find out the scope for improvement of truck turnaround time inside the Plant on a continuous basis
• (R) Communicate packing bags brand-wise requirement to Manufacturing
• (R) Evaluate infrastructure available for truck loading with type and allocate a loading time window sector wise depending upon transit time and other barriers
• (R) Identify requirement for fleet numbers and size for cement & clinker, communicate the sector wise fleet requirement to each service provider post receipt of monthly despatch plan and align road despatches on daily basis in line with rail movement
• (R) Plan for the bucket / period / day wise Plant Logistics arrangement in coordination with Manufacturing as a primary point of contact for internal supply chain coordination based on monthly plan received from S&M
• (R,A) Prepare transporter wise targets based on 10 days (S&OP) plan

KRA4 Operations Management - Primary and Secondary Execution

• (A) Allocation of orders to transporters through vendor portal and get visibility of order acceptance from vendor for despatch planning; align road despatches to rake arrival forecast on shift to shift basis
• (A) Co-ordinate on daily basis about fleet requirement and priority movement, share of fleet efficiencies & reasons for variance, if any and provide feedback to PLH about vendor performance & need for corrective actions, if any
• (A) Coordinate with Packing Plant for grade change / bag change and forecasting for next shift and instruction / guideline to the shift person for despatch priority in the shift
• (A) Create a system for performance tracking, monitoring of fleet efficiencies by usage of GPS inputs / other parameters and ensure vendor efficiency through better asset utilization
• (A) Provide the visibility to vendor w.r.t. quantity, delivery schedule and prioritize schedules for loading for maintaining the desired service level
• (A) Review the pending orders on the mother hub, align despatches from Plant to mother hub and replenish inventory in mother hub

KRA5 Operations Management - Primary and Secondary Execution

• (A) Use of GPS solution to get visibility of GPS installed trucks towards Plant and interact with vendors for non GPS fleet for decisions related to change in execution plan and shift capacity utilization
• (R,A) Ensure vehicle availability as per shift requirement by developing suitable transporter for each sector, explore fleet diversion from one sector to another to meet customer requirements and marketing priorities
• (R,A) Monitor asset utilization of fleets and improve the dedication level resulting in control on primary freight
• (R,A) Monitor pending order sector wise & analyze the aging of orders with reasons for the pendency sector wise and planning for the execution
• (R,A) Update & analyze performance of road Logistics operations & improvement trends w.r.t. freight, vendor lifting sector wise, direct vs. stock transfer despatch, type of fleet used, order pattern etc. and provide necessary inputs to PLH for further corrective steps

KRA6 Transport Safety

• (R) Ensure Plant transport safety meeting regularly and ensure work in alignment with transport safety committee meeting
• (R) Implement road safety standard inside Plant and Yard