Executive Assistant

14 hours ago

Kolkata, West Bengal, India CIEL HR Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Core Administrative Support

  • Managing executives calendar, scheduling meetings, and coordinating travel arrangements.
  • Handling phone calls, emails, correspondence, and communications on behalf of the executive.
  • Preparing reports, presentations, and other business documents.
  • Maintaining filing systems (digital and physical).

Meeting & Event Coordination

  • Organizing internal and external meetings, including logistics, agendas, and minutes.
  • Coordinating company events, offsites, and team-building activities.
  • Ensuring the executive is prepared with necessary information and materials.

Communication & Liaison

  • Acting as the gatekeeper—prioritizing requests and controlling access to the executive.
  • Liaising with internal teams, clients, and stakeholders on behalf of the executive.
  • Drafting, reviewing, and proofreading communications.

Project & Task Management

  • Assisting with special projects, research, and data analysis.
  • Tracking deadlines, deliverables, and key initiatives.
  • Supporting decision-making by providing relevant information.

Operational & Strategic Support

  • Handling expense reports, budgets, and vendor contracts.
  • Improving administrative processes for efficiency.
  • Occasionally representing the executive in meetings.
  • Supporting HR, recruitment, or onboarding tasks as needed.

Confidentiality & Professionalism

  • Managing sensitive information with discretion.
  • Anticipating needs and proactively solving problems.
  • Maintaining professionalism in fast-paced and high-pressure situations

Looking for Male Candidates only

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