Travel Desk

Job Title: Travel Desk - Assistant Coordinator

Location: Symbiosis International University, Lavale, Pune, Maharashtra.

Job Type: Full-time

About Us:

Symbiosis International University is a premier institution committed to excellence in education, research, and student engagement. As part of our commitment to providing seamless travel services for faculty, staff, and other stakeholders, we are seeking a highly professional and experienced Travel Desk Coordinator to oversee and optimize our university's travel operations.

Job Summary:

The Travel Desk Coordinator will be responsible for managing all aspects of the university's travel services, ensuring efficient, cost-effective, and smooth travel arrangements. This includes ticketing, hotel bookings, transportation, visa processing, policy compliance, and coordination with travel vendors. The ideal candidate will have strong organizational skills, vendor management expertise, and a customer-oriented approach.

Key Responsibilities:

 Oversee and manage the university's travel desk operations, ensuring seamless travel

arrangements for leadership, faculty, staff and official guests.

 Develop and implement travel policies in line with the university's guidelines and budget

considerations.

 Ensure compliance with regulatory requirements, including international and domestic

travel policies.

 Handle flight, train, and road transport bookings efficiently.

 Manage visa, passport, and travel documentation processes for faculty and other

stakeholders traveling abroad for academic purposes.

 Provide 24/7 support for urgent travel-related queries and contingencies.

 Monitor and track travel expenses, ensuring cost control and budget optimization.

 Maintain accurate records and reports of travel expenditures and bookings.

 Stay updated with travel regulations, industry trends, and risk management protocols.

Qualifications & Experience:

 Bachelor's degree in Travel & Tourism, Hospitality Management, Business Administration, or a related field.

 5+ years of experience in travel management, preferably in an educational institution, corporate sector, or hospitality industry.

 Proficiency in travel management software and booking platforms.

 Strong negotiation and vendor management skills.

 Excellent communication, problem-solving, and organizational skills.

 Ability to multitask and work efficiently under pressure.

 Knowledge of international and domestic travel regulations and documentation.

 Customer-oriented mindset with a proactive approach to problem-solving.

Preferred Skills:

 Certification in IATA or Travel & Tourism Management is a plus.

 Experience in handling corporate or institutional travel.

Why Join Us?

 Be part of a prestigious university dedicated to academic excellence and professional

growth.

 Opportunity to work in a dynamic and collaborative environment.

 Competitive salary and benefits package.

Interested candidates may send their resume and cover letter to the subject line "Application for Travel Desk - Assistant Coordinator".

Symbiosis International University is an equal opportunity employer and encourages applications from all qualified individuals.

Job Type: Full-time

Pay: ₹25, ₹35,000.00 per month

Benefits:

• Commuter assistance
• Health insurance
• Paid sick time
• Provident Fund

Ability to commute/relocate:

• Pashan, Pune, Maharashtra: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• similar: 2 years (Required)

Language:

• English (Required)

Location:

• Pashan, Pune, Maharashtra (Preferred)

Work Location: In person