Executive - Tenders & Proposals

3 days ago

Navi Mumbai, Maharashtra, India Organic Recycling Systems Full time ₹ 4,00,000 - ₹ 12,00,000 per year

Position : Executive - Tender & Proposal

Department: BD & Proposals Team

Location: Navi Mumbai

Reporting To: Manager - BD & Tenders and Proposals

Experience: 2-5 Years (Wastewater / Solid Waste Management sector)

Education: M.Sc. / B.Sc. in Environmental Science/B.Sc. in Chemistry / Biochemistry / Biology

Job Location - The Affairs, near Palm Beach road, Sanpada West. (Near to Vashi station).

Key Responsibilities:

1 Tender Identification & Analysis:

  • Proactively track government, semi government and private portals for enquiry generation through relevant tender opportunities.
  • Analyze eligibility/ qualification, scope of work in the tender, technical requirements, and submission criteria for each opportunity.
  • Summarize findings and share within the team for decision-making.

2 Documentation Management:

  • Prepare, review, and maintain accurate documentation as per client requirements and internal standards.
  • Ensure completeness, correctness, and consistency of all proposal-related documents.
  • Maintain version control and update revision histories for audit and reference purposes.

3 Tender Submission Support:

  • Compile and organize all necessary documents required for tender submission.
  • Ensure that submissions are timely, compliant with client guidelines, and error-free.
  • Coordinate with external stakeholders (consultants, vendors) when necessary for supporting documents.

4 Coordination:

  • Work closely with cross-functional teams including Technical, Civil, Process, Electrical, Accounts and Proposal teams.
  • Collect technical inputs, drawings, and costing details required for tender submissions.
  • Act as a communication bridge to ensure smooth information flow across departments.

5 Data & Record Keeping:

  • Maintain structured and accessible records of enquiries, tenders, proposals, MOMs, clarifications, and revisions.
  • Ensure that all documents are stored in designated common server folders for team-wide access.
  • Update trackers regularly to reflect the status of each opportunity.

6 Compliance & Quality:

  • Verify that all documents and submissions strictly adhere to client tender requirements, guidelines, and company SOPs.
  • Ensure quality standards are met by double-checking formatting, completeness, and accuracy.
  • Support internal audits and compliance reviews when required.

7 Site / Client Visits (as required):

  • Accompany senior team members for site visits or client meetings when needed.
  • Record discussions, minutes of meeting, and follow-up action items for internal circulation.
  • Provide on-ground support in understanding site-specific requirements.

8 Proposal Preparation:

  • Prepare consultancy-related documents/Proposal such as Detailed Feasibility Reports (DFR), feedstock analysis reports, and budgetary offers.
  • Collect and compile supporting data for proposals, ensuring accuracy and professional presentation.
  • Gain exposure to techno-commercial proposal development under the guidance of the Proposal team.

Technical Skills:

  • Proficiency in MS Office Suite (Word, Excel, PowerPoint).
  • Ability to organize and manage documents systematically

Soft Skills:

  • Strong written and verbal communication.
  • Analytical mindset with attention to detail.
  • Ability to work collaboratively in a team environment.
  • Time management and ability to work with deadlines.

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