Operations Coordinator

5 days ago

Bengaluru, Karnataka, India DESIGN THOUGHTS ARCHITECTS Full time ₹ 40,00,000 - ₹ 80,00,000 per year

Hiring: Operations Coordinator

Location:
Bangalore

Experience:
1–2 years

Education:
BBA / MBA

Industry:
Construction / Architecture / Design

Languages:
English

Salary:
As per industry standards

Job Overview

We are looking for an Operations Coordinator to ensure smooth and efficient functioning across all departments. This role acts as a strategic bridge between management and teams, supporting communication, documentation, performance tracking, and operational workflows.

Key Responsibilities

A. Cross-Department Coordination

  • Coordinate with Operations, Sales, Marketing, Accounts, Admin, and HR teams
  • Ensure all teams meet daily deliverables and deadlines
  • Follow up on pending tasks and escalate when required
  • Maintain weekly/monthly coordination trackers

B. Documentation & Reporting

  • Prepare and circulate Minutes of Meetings (MOM)
  • Track follow-up actions and ensure timely closure
  • Generate weekly performance dashboards for management
  • Maintain all operations and communication documentation

C. Performance Management Support

  • Track departmental KRAs/KPIs
  • Collect and compile performance data
  • Follow up on performance improvement plans
  • Assist managers with reviewing deliverables and timelines

D. Office & Operations Support

  • Ensure smooth daily functioning of all departments
  • Assist management in planning, scheduling, and coordination
  • Support implementation of SOPs, checklists, and trackers
  • Ensure adherence to company processes and policies

E. Bridge Between Management & Teams

  • Facilitate clear communication between teams and management
  • Communicate expectations and priorities accurately
  • Proactively highlight delays, challenges, or concerns

Key Skills Required

Technical Skills:

  • Strong proficiency in MS Excel & Google Sheets
  • Good documentation, MOM preparation, and reporting skills
  • Basic understanding of business operations
  • Comfortable working with SOPs, trackers, and structured processes

Soft Skills:

  • Excellent communication and coordination skills
  • Strong ownership mindset (family business background is a plus)
  • Organized, detail-oriented, and structured
  • Ability to follow up and coordinate with multiple departments

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