Executive Assistant – Admin

2 days ago

Noida, Uttar Pradesh, India Optimum Solutions Full time ₹ 2,16,000 - ₹ 2,64,000 per year

Location: Noida – Technical Centre

Branch Handling: Mumbai Branch

Company: Optimum Solutions

Job Type: Full-time, Permanent

Salary: ₹18, ,000

Company Overview

Optimum Solutions is the leader in metal sheet industry, offering end to end solutions machines, tooling, software, production lines, machine parts and automation with robotics. We are committed to delivering reliable and advance solutions to our clients with focus on quality and innovation

About the Role

We are looking for a smart, proactive, and detail-oriented Female Executive Assistant who will manage coordination, documentation, and daily process support for our Mumbai branch from our Noida Technical Centre.

The ideal candidate should have strong communication skills, good command over MS Office, and the ability to manage multiple tasks efficiently. This role acts as a key link between the Head Office and the Mumbai branch, ensuring smooth workflow and timely follow-ups.

Key Responsibilities

  • Coordinate day-to-day communication between Noida Head Office and Mumbai Branch.
  • Maintain branch-related reports, documentation, and operational records.
  • Prepare and share MIS reports, schedules, daily trackers, and status updates.
  • Support management in monitoring branch tasks, follow-ups, and workflow processes.
  • Assist in inventory & stock updates for the Mumbai branch.
  • Communicate with vendors, clients, and internal teams for branch-related activities.
  • Handle calls, emails, and calendar scheduling for branch operations.
  • Provide administrative and coordination support to the technical and sales teams.
  • Ensure timely completion of documentation, reporting, and process requirements

Required Qualifications & Skills

  • Education: BA / B.Com preferred (Graduates with administrative or management background will be given priority).
  • Experience: 0–2 years (freshers encouraged to apply).
  • Strong verbal and written communication skills.
  • Proficiency in MS Office (Excel, Word, Outlook).
  • Strong coordination skills and ability to work independently.
  • High attention to detail, accuracy, and ownership of tasks.
  • Ability to multitask and manage deadlines.

Benefits

  • Mobile reimbursement
  • Internet reimbursement
  • Health insurance
  • Accidental/Life insurance
  • Leave encashment
  • Training and career growth opportunities

Job Type: Full-time | Permanent

Job Types: Full-time, Permanent, Fresher

Pay: ₹18, ₹22,000.00 per month

Benefits:

  • Cell phone reimbursement
  • Flexible schedule
  • Health insurance
  • Internet reimbursement
  • Leave encashment
  • Life insurance
  • Paid sick time

Education:

  • Bachelor's (Required)

Language:

  • Proficient English (Required)

Work Location: In person

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