Associate Business Admin Support

, India

Job Family Group:

Business Administration

Worker Type:

Regular

Posting Start Date:

October 24, 2025

Business unit:

Projects and Technology

Experience Level:

Early Careers

Job Description:

Where you fit in

The Associate Business Admin Support role is centered around providing quality administrative and business support to General Manager (GM) Engineering East team. It involves managing travel, events, documentation, and compliance tasks, while also supporting leadership teams and staff on internal processes. The position requires strong organizational skills, discretion, and a proactive approach to improving operational efficiency

What's the role?

• Independently perform administrative support activities.
• SERP Timewriting and SAP TMS/ Expenses 1st line support general/ basic issues/ "how-to" questions, monitor/report compliance for staff.
• Usage and administration of departmental credit cards for defined low value/ low risk procurement
• Staff on boarding/ off boarding & maintenance of on-/off boarding pack
• Keep functional email distribution lists up to date
• Create and update organograms.
• Assistance with booking trips and visas as needed.
• Management of on- and off-site workshops/conferences, meetings, events including researching venues, negotiating with third parties, costing activities, full administrative responsibility before, during and after the event.
• Coaching technical staff with administrative tasks including use of the available self-help tools (e.g. Concur, HR Online).
• Office Administration: Provide general admin support where applicable, i.e complex/large scanning, printing, reproduction, binding, typing. Liaise with SRE on stationery, office machines, pigeonholes, cabinets & trolleys
• Additional activities for the GM including email & calendar management, expense creation/ verification/ supporting documentation.
• Additional administrative/ hybrid activities which are location or business unit specific including for example HSE administration and Quality System administration.
• Following Shell Code of Conduct. Complying with processes and procedures while safeguarding relations with staff.

What we need from you?

Minimum experience and qualifications

• Graduate with 5-10 years of relevant administrative experience.

Professional Skills

• Proficient in standard office software; including Excel, Word, PowerPoint, Outlook. SAP tool.
• Strong understanding of internal business controls, with experience executing Manual of Authorities and ensuring compliance.
• Ability to deal with senior staff and to handle sensitive information.

Soft Skills

• Demonstrated evidence of Enterprise first values and behaviors.
• Team Player
• Strong communication skills in English; proficiency in the local language (Kannada) is an added advantage.
• Able to adapt quickly to changing priorities and manage multiple tasks efficiently.
• Effective organizational skills.
• Committed to continuous improvement and promoting best practices across teams
• Resilience and personal effectiveness
• Quality and customer focus
• Analyzing and Problem-Solving Abilities

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After you submit your application, you will receive an email providing a link to an online assessment that is a mandatory part of the process. The email will come from HireVue - please check your spam/junk mailbox if you do not see the email. Once completed, your application will be reviewed to determine next steps. Thank you for your interest in Shell.

What we offer

You bring your skills and experience to Shell and in return you work with talented, committed people on one of the most important challenges facing our planet. You'll have the opportunity to develop the skills you need to grow in an environment where we value honesty, integrity, and respect for one another. You'll be able to balance your priorities as you become the best version of yourself.

• Progress as a person as we work on the energy transition together.
• Continuously grow the transferable skills you need to get ahead.
• Work at the forefront of technology, trends, and practices.
• Collaborate with experienced colleagues with unique expertise.
• Achieve your balance in a value-led culture that encourages you to be the best version of yourself.
• Benefit from flexible working hours, and the possibility of remote/mobile working.
• Perform at your best with a competitive starting salary and annual performance related salary increase – our pay and benefits packages are considered to be among the best in the world.
• Take advantage of paid parental leave, including for non-birthing parents.
• Join an organisation working to become one of the most diverse and inclusive in the world. We strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientation, and life experiences to apply.
• Grow as you progress through diverse career opportunities in national and
• international teams.
• Gain access to a wide range of training and development programmes.

We'd like you to know that Shell has a bold goal: to become one of the world's most diverse and inclusive companies. You can get to know more about how we're working towards that goal, click here.

Who We Are

Shell is a global group of energy and petrochemical companies, employing 103,000 people and with operations in more than 70 countries. We use advanced technologies and take an innovative approach as we seek to help the world build a sustainable energy future.

Shell is a customer-focused organisation, serving more than 1 million commercial and industrial customers, and around 33 million customers daily at more than 47,000 Shell-branded retail service stations.

Our approach

Powering Progress sets our strategy to become a net-zero emissions energy business by 2050, generating value for our shareholders, our customers and wider society. As we move forward on this journey, we will power lives and respect nature while maintaining our core values of honesty, integrity, and respect for people.

Our values

At Shell, we share a set of core values – honesty, integrity and respect for people – which underpin all the work we do. The Shell General Business Principles, Code of Conduct and Ethics and Compliance Manual help everyone at Shell act in line with these values and comply with relevant laws and regulations.

DISCLAIMER:

Please note: We occasionally amend or withdraw Shell jobs and reserve the right to do so at any time, including prior to the advertised closing date. Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Shell/Shell Group companies around the world. The Shell Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Shell. Anyone who demands such a fee is not an authorised Shell representative and you are strongly advised to refuse any such demand. Shell is an Equal Opportunity Employer.

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