Executive Assistant to Director

20 hours ago

Bhiwandi, Maharashtra, India Multiplast Full time

Job Summary

The Executive Assistant to the Director provides high-level administrative, organizational, and operational support to ensure the efficient functioning of the Director's office. This role requires strong professionalism, confidentiality, excellent communication skills, and the ability to manage multiple tasks in a fast-paced environment. The Executive Assistant acts as a key liaison between the Director and internal/external stakeholders.

Key Responsibilities

1. Administrative Support

  • Manage the Director's calendar, schedule meetings, appointments, and travel arrangements.
  • Prepare, review, and organize documents, reports, presentations, and correspondence.
  • Maintain confidential records and files with a high level of discretion.

2. Communication & Coordination

  • Serve as the primary point of contact for internal teams, clients, and external partners on behalf of the Director.
  • Screen phone calls, emails, and requests; prioritize and redirect them as appropriate.
  • Draft professional emails, letters, minutes of meetings, memos, and other communication material.

3. Meeting & Event Management

  • Plan, coordinate, and execute meetings, including logistics, agendas, briefing materials, and follow-ups.
  • Record and distribute minutes of meetings and ensure timely completion of action points.
  • Support the Director in preparing for conferences, board meetings, and seminars.

4. Project & Operational Support

  • Assist in project tracking, research, and preparation of key documents for decision-making.
  • Coordinate cross-departmental activities and ensure deadlines are met.
  • Conduct background research and compile data for strategic initiatives.

5. Office & Team Support

  • Support administrative processes and ensure smooth office operations.
  • Coordinate with HR, Finance, and other departments for tasks assigned by the Director.
  • Handle expense reports, reimbursements, and office-related procurement where required.

Required Skills & Qualifications

  • Bachelor's degree in Business Administration, Management, or related field.
  • 3–7 years of experience as an Executive Assistant, Personal Assistant, or similar administrative role.
  • Excellent organizational, time-management, and multitasking skills.
  • Strong verbal and written communication skills.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and digital productivity tools.
  • Ability to handle confidential information with integrity and discretion.
  • Professional demeanor and strong interpersonal skills.

Preferred Skills

  • Experience working with senior leadership or C-suite executives.
  • Knowledge of project management tools or CRM systems.
  • Strong problem-solving skills and the ability to work independently.
  • Ability to handle pressure and work with tight deadlines.

Competencies

  • High attention to detail
  • Strong sense of ownership
  • Discretion and confidentiality
  • Proactive and solution-oriented
  • Emotional intelligence and relationship-building
  • Excellent judgment and decision-making

Work Environment

  • Office-based with occasional travel (if required)
  • May require flexible working hours depending on the Director's schedule

Job Types: Full-time, Permanent

Pay: ₹40, ₹50,000.00 per month

Benefits:

  • Provident Fund

Work Location: In person

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