Finance & Accounts Manager — QuickBooks, AP/AR, Reconciliations, Intercompany

5 days ago

Greater Kolkata Area, India Opvia Full time ₹ 5,00,000 - ₹ 15,00,000 per year

Finance & Accounts Manager —
US Books (QBO), AP/AR, Reconciliations, Intercompany

(US CPA / EA preferable)

About the role

Own the day-to-day accounting and monthly close for a
US courier/last-mile business
. You'll work India hours with overlap to US time zones and manage
QuickBooks Online
, AP/AR, daily bank/credit-card reconciliations, partner/carrier reconciliations, intercompany, and close packs. You'll coordinate with US ops, carriers, and the external CPA.

Key responsibilitiesDaily / Weekly

  • QuickBooks Online:
    post vendor bills, customer invoices, receipts/credits, journals; maintain classes/locations for routes/depots.
  • AP:
    vendor setup (collect
    W-9s
    ), three-way checks where applicable,

    /bank pay runs, resolve mismatches.
  • AR:
    cash application, short-pay/chargeback resolution (Stripe/PayPal/Amex), aging follow-ups; portal downloads where used.
  • Reconciliations:
    bank, credit cards (Ramp/Brex/Divvy/Amex), petty cash;
    carrier/partner statements
    (e.g., USPS/UPS/FedEx/line-haul, 3PLs, fuel cards).
  • Operational finance:
    driver/route settlement checks, fuel/card audits, delivery adjustments, surcharges.

Month-end & Intercompany

  • Intercompany due-to/due-from and eliminations; FX revaluation if any non-USD.
  • Accruals, prepayments, depreciation; deliver
    P&L, Balance Sheet, Cash Flow
    with commentary to WD5–WD7.
  • Payroll journals
    (from ADP/Gusto/Paychex) including tips/mileage stipends/driver payouts.

Compliance & Controls (US-focused)

  • Maintain vendor master (
    W-9
    collection, 1099 eligibility flags); support
    Form 1099-NEC/MISC
    year-end runs with the CPA.
  • Sales & Use Tax (coordination):
    maintain nexus/state lists, ensure platform mappings; prepare data extracts for CPA/
    Avalara/TaxJar
    (nice-to-have).
  • Close checklists, SOPs, audit workpapers; support external CPA and lenders.

Must-have skills

  • QuickBooks Online
    power user (bank feeds/rules, multi-location/classes, reconciliations, journal control).
  • Solid
    AP/AR
    control and stakeholder communication (email notes, portal etiquette).
  • Recon discipline across
    bank, cards, carriers/partners, clearing/control accounts
    .
  • Excel/Sheets:
    XLOOKUP/VLOOKUP, SUMIFS, Pivots; clean data hygiene; CSV imports.
  • Clear written English; comfort working with US stakeholders.

Preferable (strong plus)

  • US CPA (any state) or Enrolled Agent (EA)
    —
    preferably passed
    (list sections passed, state board, scores, validity).
  • US GAAP close experience;
    Sales & Use Tax
    coordination;
    1099
    year-end processing.
  • Courier/3PL/last-mile domain: route profitability, driver settlements, fuel cards, carrier portals.
  • Tools:
    , Expensify/Concur, Ramp/Brex/Divvy
    ,
    Avalara/TaxJar
    , ADP/Gusto, QuickBooks Time.

Education

  • B.Com required;
    CA Inter/CMA Inter
    or equivalent hands-on strength is welcome.
  • US exams are preferable
    (CPA/EA) but not strictly mandatory for day-one execution.

KPIs

  • Close on time (WD5–WD7) with
    zero aged recon items
    above threshold.
  • AP/AR aging within policy; complete monthly
    carrier/partner
    reconciliations.
  • Clean audit schedules; on-time 1099 data and Sales & Use Tax extracts (if in scope).

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