AR/ AP Executive

Location: Kolkata

Department: Finance & Accounts / Logistics

Employment Type: Full-time

About Us

We are a leading player in the Tea and IT Industry in US and UK with a legacy of excellence spanning decades; our India HQ, based in Kolkata has a team of 75 people and provides support services to all the companies in the group by taking care of the whole IT, accounting, banking, supply chain, audit and treasury functions of the group. We are committed to maintaining the highest standards of financial integrity and transparency.

Who are we looking for

We are looking for a detail-oriented and experienced Accounts Receivable (AR) Executive to manage the companys receivables process within an ERP-driven environment. The role involves overseeing customer master creation, invoicing, debtor management, reconciliation, and collections. The ideal candidate should possess strong knowledge of warehousing and delivery processes for finished goods (FG), as well as export invoicing and foreign exchange (forex)- related transactions.

Job Summary:

We are seeking an experienced AP/AR Executive with 10–12 years of hands-on expertise in managing Accounts Payable (AP) and Accounts Receivable (AR) processes. The ideal candidate should possess excellent English communication skills, strong analytical abilities, and the flexibility to work in US/UK shifts to support global operations.

Key Responsibilities:

• Manage end-to-end Accounts Payable and Accounts Receivable processes, including invoice processing, vendor/customer reconciliations, and payment follow-ups.
• Ensure timely and accurate recording of transactions in compliance with accounting principles and company policies.
• Perform account reconciliations and resolve discrepancies with vendors and customers.
• Monitor outstanding receivables, follow up with clients, and ensure timely collections.
• Process vendor payments and employee reimbursements in accordance with agreed timelines.
• Prepare and analyze AP/AR aging reports and provide periodic updates to management.
• Coordinate with internal teams and external stakeholders to resolve issues promptly.
• Support month-end and year-end closing activities.
• Contribute to process improvements and automation initiatives for greater efficiency.

Required Qualifications & Skills:

• 10–12 years of experience in Accounts Payable and Accounts Receivable functions.
• B. Com graduate (specialization in Finance/Accounting preferred).
• Strong knowledge of accounting principles, AP/AR processes, and reconciliation practices.
• Excellent communication skills with strong proficiency in written and spoken English

are mandatory.

• Ability to work in US/UK shifts with flexibility in working hours.
• Hands-on experience with accounting software/ERP systems (SAP, Oracle, or equivalent preferred).
• Proficiency in MS Excel and other MS Office tools.
• Strong attention to detail, organizational, and time-management skills.
• Excellent interpersonal skills to collaborate with global teams and stakeholders.

Preferred Qualifications:

• Exposure to working in multinational organizations or a global shared services environment.
• Experience in process transitions, automation, or ERP implementation will be an added advantage.

Soft Skills:

• Attention to detail and accuracy in financial reporting.
• Strong communication and interpersonal skills.
• Good analytical and problem-solving abilities.
• Ability to work independently and manage deadlines effectively.

Key Performance Indicators (KPIs):

• Accuracy and timeliness of customer master creation and maintenance.
• Error-free and compliant invoicing (domestic and export).
• Timely reconciliation of the debtor's ledger with GL.
• Reduction in overdue accounts and improved collection efficiency.
• Accuracy of monthly and year-end reports.

Compensation & Benefits:

• Competitive salary as per market standards.
• Shift allowances (where applicable).
• Health and wellness benefits.
• Opportunities for career growth and professional development.