Recruitment Specialist

4 days ago

Navi Mumbai, Maharashtra, India Synergie Controls & Systems Pvt Ltd Full time

Job Description

Position: - HR & Admin Executive

Location: - Taloja MIDC, Navi Mumbai

Reporting To: - Director / Operations Head

Employment Type: - Full-time

Role Purpose

The HR & Admin Executive will be responsible for managing end-to-end **HR operations, statutory compliance, payroll coordination, office administration, and factory-related admin activities** to ensure smooth day-to-day functioning of Synergie Controls & Systems at the Taloja location.

Key Responsibilities

Human Resources (HR) Responsibilities

Handle recruitment coordination sourcing profiles, interview scheduling, joining formalities

* Maintain **employee records** (personal files, appointment letters, KYC, contracts)

* Prepare and manage **appointment letters, confirmation letters, increment letters, exit formalities**

* Manage **attendance, leave, late coming, and shift records**

* Coordinate **payroll inputs** with accounts/consultant (attendance, leave, overtime, deductions)

* Handle **onboarding & induction** for new employees

* Coordinate **performance review cycles**, KRA/KPI data collection

* Conduct **exit interviews** and maintain attrition data


B. Statutory & Compliance**

* Coordinate with consultant for:

* PF, ESIC, PT, LWF compliance

* Factory Act compliance (if applicable)

* Maintain statutory registers, notices, and employee compliance records

* Support **factory license, labor inspections, audits**

* Ensure compliance with **company HR policies**


C. Administration Responsibilities**

* Office & factory **facility management** (cleaning, security, housekeeping)

* Vendor management for:

* Stationery, pantry, housekeeping, transport

* Travel & hotel bookings for engineers

* Maintain **gate passes, visitor registers, material inward/outward records**

* Support **asset management** (laptops, tools, ID cards, uniforms, PPE)

* Coordinate **travel advances, reimbursements, and settlement records**

* Support **ISO / audit documentation** if required


D. Coordination & Support**

* Act as a **single point of contact** between management and employees

* Coordinate with **Accounts, Projects, Factory Supervisor, and Sales team**

* Support management in **policy implementation and discipline**


Desired Candidate Profile

Education: Graduate (B.Com / BBA / BA) | MBA-HR preferred

Experience: 5-10 years in HR & Admin (Manufacturing / Engineering company preferred)

* Skills Required:*

* Knowledge of labor laws & compliance

* Good communication & coordination skills

* MS Excel, Word, basic payroll knowledge

* Organized, firm, and people-handling ability


Key Performance Indicators (KPIs)

* Timely recruitment & joining

* Zero compliance delays or penalties

* Accurate attendance & payroll coordination

* Employee discipline & policy adherence

* Admin cost control & vendor efficiency


Working Days & Timings

* 6 days working (as per company policy)

* Factory/office timing coordination

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