
Executive Assistant in Growth Advertising Agency
3 days ago
*DO NOT apply for this position without reading and aligning with the below points.
**You should have experience of working in an advertising agency as Exec Assistant.
Company Introduction:
Brandslane is a Performance Marketing agency that helps Direct-To-Consumer eCommerce, and information product businesses grow their revenue with more acquisitions and sales. Over the last 4 years, we have worked with some notable brands in India & outside the D2C space including - Neesh Perfumes, Gehna, Bummer, Yaanman, RforRabbit, MDNT45, DiamondLady, BombaySweetShop, SwissTimeHouse, and others. In this time we have created over 450Cr for 200+ brands combined.
Introduction About Role:
We are looking for an Executive/Personal assistant to the founder/CEO of the advertising company Brandslane, experienced in already working for a CXO in the advertising industry.
As a person in this role, you'll be required to do a wide selection of duties that needs to come off the schedule of the Founder and still needs to be done with utmost diligence and effectiveness as before.
Key Responsibility -
Executive Support
- Anticipating the needs before they come or reach the founder/CEO
- Reflect the ways and values of founder/CEO in all communications and work styles.
- Be proficient with tech.
- Support the CEO primarily and provide additional support to the executive team members, to ensure that company goals and objectives are accomplished and that operations run efficiently.
- Manage communication on behalf of CEO/founder by liaising with internal or external people.
- Be an extension to the founder/CEO in ideating new things in favour of growing the company in different situations.
- Manage the Founder's calendar with ruthless prioritisation — block focus time, prep briefs, and optimise meeting flow.
- Follow up on action items and keep things moving without any bottleneck.
Financial Operations (Core)
- Own client invoicing cycles: create, issue, track, and follow up until payment.
- Manage employee payments and expense reimbursements; coordinate monthly payroll inputs and ensure timely disbursal.
- Maintain invoice & payment trackers.
Operations & Office Management
- Oversee logistics: travel, bookings, purchases, vendor coordination and subscriptions.
- Monitor department-level output and efficiency; surface risks, root causes, and improvement plans to the Founder.
- Maintain and refine internal processes and SOPs to speed up executive-level workflows.
Anticipation & Resourcefulness
- Anticipate needs, questions, and obstacles (from meetings, launches, payroll, client billing) and solve or prep contingencies ahead of time.
- Be a proactive ideator — help the Founder ideate and test ways to grow the company operationally and commercially.
Authority & Decision-Making
- Make effective decisions in the Founder's absence within agreed boundaries (vendors, travel, payments up to set limits).
- Escalate timely when issues exceed your authority with clear recommended actions.
REQUIREMENTS -
- Experience:
2+ years in an administrative/EA role reporting to senior leadership (founder/CXO) — preferably in an agency / startup / services environment. - Financial Ops Experience:
Hands-on experience managing invoicing, payment follow-ups and employee payments / payroll coordination. - Process & People:
Experience monitoring department outputs or working with department heads to track delivery. - Tech Fluent:
Comfortable with Google Workspace, calendar tools, Slack, Notion/Asana/Trello, and accounting/invoicing tools (Zoho Books / QuickBooks / Razorpay / bank portals). Ability to learn new tools fast. - Communication:
Excellent written and verbal skills; ability to represent the Founder professionally with clients, partners and employees. - Decision-Making:
Able to make sound decisions independently and escalate with context when needed. - Confidentiality:
Proven ability to handle sensitive information with discretion. - Attitude:
Self-starter, highly proactive, organized, and calm under pressure.
Cultural Fit –
Some of the things that will help your work are:
- Being managed and on time
- Being communication obsessed about observations, wins, problems, bad work, & availability
- Working in the future – staying ahead of time in plans, requests, & implementations.
- Staying passionately information-focused
What we offer:
- Cool and fun team environment
- Easy work timelines
- Remote work with mindful working hours
- No 9-5 timings
- Most amazing fun and work trips
- Appreciation gift surprises
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