Documentation Officer

5 days ago

Noida, Uttar Pradesh, India Physicswallah Full time ₹ 1,04,000 - ₹ 1,30,878 per year

Documentation Officer:

Role: Sr. Associate Documentation

Experience: 24 years in documentation, reporting, or communications in the development/social sector

Location: Noida

Dept: Government Partnerships, PW

Job Summary:-

The Senior Associate Documentation will be responsible for developing, organizing, and managing high-quality documentation to support program visibility, compliance, learning, and client reporting requirements. The role requires excellent writing, editing, and coordination skills, with the ability to translate field-level data and impact stories into compelling and accurate content for diverse stakeholders.

Roles and responsibilities:-

  1. Program Documentation & Reporting

  2. Prepare monthly, quarterly, and annual program reports for internal and external stakeholders.

  3. Ensure documentation aligns with designing client templates, SOPs and compliance requirements.

  4. Maintain organized repositories of project data, reports, and related documentation.

  5. Content Development

  6. Draft case studies, success stories, newsletters, brochures, and fact sheets to highlight project achievements.

  7. Translate field insights into impact narratives for advocacy and awareness campaigns.

  8. Prepare content for presentations, proposals, and external communications.

  9. Event & Workshop Documentation

  10. Prepare event reports, proceedings, and press releases for workshops, trainings, and community meetings.

  11. Capture and organize photographic and video documentation from events and field visits.

  12. Cross-Team Coordination

  13. Liaise with program, communications, and field teams to gather content and data.

  14. Collaborate with designers, photographers, and external vendors for high-quality visual materials.

Qualifications & Skills

Education:-

  • Bachelors/Masters degree in Social Work, Development Studies, Communications, or related field.

Experience:

  • 24 years in documentation, reporting, or communications within the development/social sector.
  • Experience in NGO, CSR, or government-funded project documentation is preferred.

Skills & Competencies:

  • Excellent written and verbal communication skills in English (knowledge of regional languages preferred).
  • Strong proficiency in Google Suits, MS Office (Word, Excel, PowerPoint); familiarity with Canva/Adobe tools a plus.
  • Ability to work with data, statistics, and impact indicators for reporting.
  • Strong organizational skills and attention to detail.
  • Ability to work under tight deadlines and manage multiple tasks simultaneously.

Key Performance Indicators (KPIs)

  • Timeliness and quality of reports and deliverables.
  • Accuracy and completeness of data and content.
  • Stakeholder feedback on documentation quality.
  • Number and quality of case studies, success stories, and knowledge products produced.

  • Legal Document Reviewer

    6 days ago

    Noida, Uttar Pradesh, India TransPerfect Full time ₹ 2,50,000 - ₹ 5,00,000 per year

    Job Description for Junior ReviewerReview and code PII & PHI documents for breach review services Identify useful PII (Personally identifiable information) & PHI (Personal health information) in the documents Log PII & PHI in review tool Excellent English both written and spoken (this is a big requirement since you will be authoring client facing...

  • Document Craftsman

    1 week ago

    Noida, Uttar Pradesh, India beBeeGraphics Full time ₹ 6,00,000 - ₹ 10,00,000

    Fulfilling the role of a skilled document craftsman, you will be responsible for creating and formatting high-quality documents. This entails designing engaging graphics and preparing materials for printing, while ensuring seamless collaboration with our Pre-Press team to guarantee print-ready files.The ideal candidate should possess excellent attention to...

  • Documentation Executive

    3 days ago

    Noida, Uttar Pradesh, India JYOTI PLACEMENTS SERVCE Full time ₹ 15,00,000 - ₹ 28,00,000 per year

    Role DescriptionThis is a full-time, on-site role for an Export Documentation Executive located in Noida. The role includes preparing and managing export documentation, ensuring compliance with regulations, coordinating with shipping and logistics teams, and maintaining accurate records. The Executive will interact with various stakeholders to ensure timely...

  • Documentation Specialist

    23 hours ago

    Noida, Uttar Pradesh, India beBeeDocumentation Full time

    Job Description:Create high-quality technical documentation for service delivery and testing processes, procedures, tools, and systems.Develop clear and concise test case documentation, test reports, process workflows, and user guides.Document the overall testing life cycle, including test planning, test execution, and defect tracking, ensuring that...

  • Export Documentation

    1 day ago

    Noida, Uttar Pradesh, India Broadway Infotech Full time ₹ 6,00,000 - ₹ 12,00,000 per year

    Position: Export Documentation (Executive/Sr. Executive)Location: Noida (Work from Office)Working Days: Five Days Working (Sat & Sun are fixed off)Shift Timings: Australian Shifts (4:30/3:30 AM to 1:30/12:30 PM)Experience Range: 01 to 5 yearsNotice Period: Immediate/15-30 daysWebsite: We are looking for an Export Documentation Executive/Sr. Executive/Sr....

  • Documentation Specialist

    2 days ago

    Noida, Uttar Pradesh, India beBeeExport Full time ₹ 5,00,000 - ₹ 10,00,000

    Job Title: Documentation Coordinator Responsibilities:Coordinate and oversee export documentation procedures, ensuring accuracy and timely completion.Maintain open communication with customers, vendors, and internal stakeholders to ensure smooth shipment processes.Strategize and implement efficient logistics solutions to meet customer needs and...

  • Documentation Engineer

    4 days ago

    Noida, Uttar Pradesh, India RT Vision Technologies Pvt Ltd Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Company DescriptionRT Vision is a private manufacturer and supplier of signaling and telecom solutions tailored for Indian Railways, metro systems, and rapid transit. Their portfolio includes LED signaling lamps, train lighting systems, passenger information systems (PA/PIS), platform screen doors, wheel profile measurement systems, smart switchboard...

  • Documentation & Accounts Executive

    6 days ago

    Noida, Uttar Pradesh, India A&S Creations Full time ₹ 2,00,000 - ₹ 2,50,000 per year

    Job Requirement: Documentation & Accounts ExecutiveWe are looking for a dedicated individual who is skilled in documentation, accounts management, and MS Office tools (Excel, Word, etc.) to assist in company operations, licensing, and related work.Responsibilities:Preparing and maintaining company documentation for licensing and compliance.Handling basic...

  • Document Design Specialist

    2 weeks ago

    Noida, Uttar Pradesh, India beBeeFileEngineer Full time ₹ 9,00,000 - ₹ 12,00,000

    Job TitleFile Engineering ExecutiveKey ResponsibilitiesDetailed OverviewDesign and format various documents including brochures, reports, and manuals to meet client requirements.Maintain consistency in alignment, fonts, styles, and branding across materials.Handle multilingual typesetting, ensuring linguistic accuracy for regional and RTL languages.Prepare...

  • Senior Technical Documentation Specialist

    2 days ago

    Noida, Uttar Pradesh, India beBeeTechnicalWriter Full time ₹ 9,00,000 - ₹ 12,00,000

    We are seeking a skilled technical writer to join our team at Smart Energy Water.Key Responsibilities:Define target audience and outline manualsWrite documentation that is technically accurate and conforms to our writing style guidelinesDocument new features and maintain existing documentation versionsWork closely with Product and Delivery teams to deliver...