Assistant Manager Procurement

3 days ago

Delhi, Delhi, India Kinexin Convention Management Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Position : Assistant Manager Procurement

To support end-to-end procurement operations and related finance coordination by managing vendor sourcing, quotation processing, purchase documentation, and facilitating timely payments, while ensuring policy compliance and cost efficiency.

Key Responsibilities:

  • Requirements Gathering: Coordinate with user departments to gather detailed purchase requirements.
  • RFQ & Bidding: Float Requests for Quotation (RFQ) to qualified vendors and ensure timely collection of competitive bids.
  • Quotation Evaluation: Evaluate vendor quotations based on price, delivery, terms, and service history; prepare comparative statements.
  • Negotiation: Conduct commercial negotiations for cost optimization, credit terms, and delivery schedules.
  • Order Issuance: Prepare and issue Purchase Orders (PO) or Work Orders (WO) in line with approved terms and company policy.
  • Documentation & Approvals: Ensure all pre-purchase documentation and approvals are in place as per internal Delegation of Authority (DoA).
  • Tracking & Coordination: Follow up with vendors for dispatch, delivery, and installation; coordinate with user teams for inspection and confirmation.
  • Invoice Verification: Collect and verify vendor invoices against PO, delivery records, and work confirmations before submission to Finance.
  • System Uploads: Upload procurement and payment documentation to internal systems (e.g., ERP, e-Works).
  • Finance Coordination: Coordinate with the Finance team for payment scheduling, advance payments, and vendor reconciliations.
  • Tax Compliance: Ensure accuracy in tax-related documentation (e.g., TDS deductions, GST compliance, vendor PAN/GST details).
  • Vendor Master Data: Maintain and update vendor master data, including bank details, tax registrations, and performance history.
  • Reporting: Prepare procurement-related MIS reports for management (cost summaries, pending orders, vendor performance).
  • Audit Support: Support audits and compliance checks by providing accurate documentation.
  • Budgeting & Cost Control: Assist in budgeting and cost control by tracking actual procurement expenses against approved budgets.

Qualifications & Skills:

  • Education: Graduate in Commerce, Business, or Engineering; certification/diploma in procurement preferred.

  • Experience: 3 to 6 years in procurement or purchase operations, with exposure to invoice processing or vendor finance coordination.

  • Skills:

  • Good understanding of procurement lifecycle and documentation.

  • Working knowledge of GST, TDS, and vendor taxation compliance.
  • Strong negotiation and communication abilities.
  • Proficiency in MS Excel, Word, and ERP systems (e.g., Tally Prime, eWorks).
  • Attention to detail, process discipline, and multitasking capability.

Work Conditions:

  • Flexible working hours, including weekends and late evenings as per event schedules.

The position is offered on a fixed-term contract, subject to renewal on a year-to-year basis.

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