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Facilities Management Specialist
2 weeks ago
Experience: 3 to 5 YearsDesignation: Specialist, Admin & Facilities, IndiaShift: Night Shift (Work From Office)Location: BangalorePurpose of the Position:Supervises the admin and Facility department, including staff and contractor management, materials/inventory, key accounts, facilities and various office operations. Planning and coordinating administrative procedures and systems and devising ways to streamline processes.
Ensure effectiveness and efficiency while maintaining or reducing various costs. General Administration & Facilities Management:Manage relationships with external vendors and contractors to ensure high-quality work and cost-effective solutions for facility maintenance and improvement projects. Prepare contract agreement(s) with BOQ, scope of work, specifications, statutory compliance, Service Level Agreements, Key Performance Indicators and other conditions of contracts.
Ensure compliance with all relevant health and safety regulations and building codes to maintain a safe and compliant facility. Respond to facility-related emergencies promptly and efficiently, addressing issues with a sense of urgency. Assist in budget planning and monitoring for facility-related expenses to ensure financial efficiency and accountability.
Collaborate with other departments to support their facility-related needs and requirements, fostering a cohesive and supportive work environment. Must be excel in preparing MIS and Annual Reports using latest tools & applications. Negotiating and executing AMCs for maintenance of office infrastructure and ensure all assets are covered.
Muster all the housekeeping and security staff of the shift and communicate the priorities of the day. Negotiating and executing AMCs for maintenance of office infrastructure and ensure all assets are covered. Security Management:Providing leadership & direction for the Security team within the Campus.
Loss prevention, Fire Safety & Emergency Management is key functions apart from training Security Staff on security procedures. Monitoring of office security systems including Access control system, CCTV and providing compliance reports to Management. Maintaining attendance and shift roster for the securitiesHousekeeping Management:To supervise and monitor the housekeeping services for providing clean, health and hygienic working environment.
Purchase, re-order and maintain housekeeping supplies and inventory. Conduct pre-event inspections of all discussion rooms, workstations, reception areas, pantry, washrooms, server room etc. Maintain the housekeeping budget, providing billing summaries and expenses for all pre and post events.
Public Relations :Responsible for public relations including liaison with all local statutory body i.e. Customs & Central Excise, SEZ, BESCOM, BWSSB, Police, DoT, KSPCB etc. Job Description:Yearly Admin contract renewals. Monthly & Annual Administrative Budgeting.
Owning Internal & external Audit requirements. Preparation of Monthly MIS, MRM & its presentation. Should have good negotiation skills.
Ability to document all Admin processes, establish & publish SLA's. Ability to handle multiple projects, against tight timelines. Detail-Oriented and resourceful & abilities to multi-task effectively.
If you are interested, kindly share your updated CV ************
