Administration and Operations Executive

ADMINISTRATION AND OPERATIONS – SENIOR OFFICER

Who We Are?

Cleantech Industry Resources accelerates United States solar, battery storage and EV projects by providing turnkey development as a service including 100% internal systems engineering. The company deploys a leading team that spun out of the largest solar power producer in the world. This team operates within a sophisticated suite of software to support projects from land origination, through to commercial operation.

Location of Position:

• Chennai

What We Offer

• Opportunity to join a top-notch, collaborative team of professionals
• Fantastic team environment and collaborative culture
• Professional development opportunities to grow into an industry leader
• Medical Insurance for the employee and family
• Spot Recognition bonus for exceptional performance
• Long Term Incentive policy
• Regular team outings, events, and activities to foster a positive work environment

Our Commitment to Diversity

At CIR, we are dedicated to nurturing a diverse and equitable workforce that truly reflects our community. We deeply value each person's unique perspective, skills, and experiences. CIR embraces all individuals, regardless of race, religion, sexual orientation, gender identity, age, or nationality. We are steadfast in our commitment to fostering a just and inclusive world through intentional policies and actions. Your individuality enriches our collective strength, and we strive to ensure everyone feels respected, valued, and empowered.

Position Summary

The Administration and Operations Executive will be responsible for managing the Founder's emails, scheduling meetings and calls across time zones, and handling day-to-day administrative activities to ensure smooth office operations. Reporting to the Director – Human Resources, this role requires excellent communication skills, strong organizational abilities, and a proactive, detail-oriented approach. The ideal candidate will be dependable, efficient, and capable of independently executing tasks such as coordinating interviews, maintaining office supplies, arranging hampers, and ensuring timely completion of assigned responsibilities.

Core Responsibilities

CRM Management:

Founder Coordination

• Manage and organize the Founder's email inbox, ensuring timely responses and accurate prioritization of communication.
• Schedule calls and meetings based on the Founder's instructions, keeping in mind the time difference between India and the US.
• Prepare and send meeting invites, reminders, and follow-ups to participants.
• Coordinate with internal and external stakeholders to ensure all logistical details for meetings and discussions are handled smoothly.

Office Administration

• Support day-to-day office administration activities such as managing stationery, coordinating with vendors, and ensuring basic office supplies are maintained.
• Assist in organizing interviews and meetings at the office by coordinating schedules and logistical arrangements.
• Help with internal engagement activities such as arranging hampers, ensuring timely birthday wishes, and maintaining related records.
• Ensure the office environment is well-maintained and tasks are completed within the expected timelines.

Operations Support

• Maintain trackers and documentation related to administrative tasks and office operations.
• Support the HR and Admin function with ad-hoc operational needs or coordination activities.
• Ensure all assigned tasks are followed through to closure with minimal supervision.

Education Requirements

• Bachelor's degree in business administration or a related field

Technical Skills and Experience

Software Proficiency:

• Microsoft Outlook
• Teams
• Microsoft Office Suite
• SharePoint

Preferred Skills:

• Prior experience supporting senior management or handling executive-level scheduling and communication will be an advantage.
• Professional, discreet, and capable of maintaining confidentiality in all interactions.

Experience:

• 3–4 years of experience in administrative or operations coordination roles.

Psychosocial Skills /Human Skills/Behavioural Skills

• Strong analytical, organizational, and problem-solving skills.
• Management experience a plus.
• Entrepreneurial mindset with the ability to take ideas and run with them from concept to conclusion.
• Technical understanding of clean energy business processes
• Exceptional verbal and writing communication skills in English.
• Strong proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint) and Microsoft Teams.
• Ability to handle communication and scheduling across multiple time zones.
• High attention to detail with strong organizational and multitasking abilities.
• A proactive, dependable, and execution-driven approach to work
• Excellent interpersonal skills while managing multiple priorities in a fast-paced and ever-changing environment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The physical demands of this job require an individual to be able to work at a computer for most of the day, be able to participate in conference calls and travel to team retreats on a time-to-time basis. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Conditions

The work environment is usually quiet (normal city traffic noises are common), a blend of artificial and natural light, temperate and generally supports a collaborative work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Opportunity Employer

At Cleantech Industry Resources, we embrace diversity and uphold a strong dedication to establishing an all-encompassing atmosphere for both our staff and associates. Our choices in employment are free from any bias related to race, creed, nationality, ethnicity, gender, sexual orientation, gender identity, gender expression, age, physical limitations, veteran status, or any other legally safeguarded attributes.

Being an integral part of Cleantech Industry Resources means you can expect to be immersed in a realm of professional possibilities within a culture that nurtures teamwork, adaptability, and the embracing of all.