Deputy Manager

1. SKILLS AND KNOWLEDGE

Educational Qualifications

• BE/B. Tech./ Diploma 
• MBA in Supply Chain Management / Materials Management / Operations will be an added advantage

Functional Skills

• Basic understanding of the Apraava Energy business
• Thorough understanding of the procurement process in general with a focus on strategic procurement
• Knowledge of implementation of management systems like ERP, Vendor Management Systems, HSSE systems
• Negotiation skills

Relevant and total years of Experience

• 7-8 years of overall experience 
• 4-5 years of experience in procurement for power company (Renewable, Transmission & Service)

1. PRINCIPAL ACCOUNTABILITIES

Accountabilities

Receive material requirement from user departments and efficiently perform all pre-bid procurement activities

• Scan the system for vendor and item codes as per user requests; Identify alternatives for vendors and items in case exact code is not present; Facilitate the creation of new vendor / item code in case of absence of alternatives
• Review procurement requests for materials – check PR for completeness (in terms of technical specifications, delivery time, estimated cost/budget and any special terms and conditions), inventory of material and budget availability; Initiate the procurement process accordingly
• Receive evaluation criteria from reporting manager and user department; Accordingly prepare the enquiry / RFP / RFQ to be sent to potential vendors as per scope of work and user requirement

Implement end to end procurement process for all materials, ensuring compliance with all procurement policies and SOPs

• Forward the prepared enquiry / RFP / RFQ to potential vendors; Coordinate with vendors to get a timely bid on the same
• Participate in techno commercial evaluation of vendors' bids along with reporting manger and user department; Prepare a comparative sheet basis the same and select vendors for negotiation
• Assist Procurement Manager (Mumbai) in negotiations with selected vendors; Receive final price from vendors
• Create contracts / orders in Oracle and forward to the finalized vendor, after seeking management approval and ensuring compliance to all policies and SOPs

Provide post-bidding support to vendors and user departments, ensuring timely and effective service

• Follow up with user department and finance team to ensure that vendor payments are done in an accurate and timely manner
• Engage with transport agency and CHA to ensure timely delivery of materials
• Resolve any vendors' queries related to contracts; Escalate to reporting manager, if required
• Conduct training on procurement systems for user departments at Mumbai location
• Effectively manage and collate all documents related to procurement function; Prepare periodic reports and communicate to the management
• Facilitate internal/external audits of the department, ensure all processes and activities are compliant to existing policies and guidelines

Internal/ External Audit Preparedness

• Provide information required by auditors. Report and resolve queries, if any. Execute action plans based on audit findings.
• Establish process for self-auditing

Vendor Performance Evaluation

• At least once a year execute vendor performance evaluation in consultation with users, Safety, Finance and HR department.
• In order to ensure good vendors during procurement process

Reports

• Regular generation of various reports 
• Daily Report - approved indent, enquiry issued, order placement and pending RFQ status 
• Weekly Report: Key Issues Highlights 
• Monthly Report: Department Progress Report and activity highlights

Networking with Vendors

• Twice in a year meeting with key suppliers to be organised for better coordination and establishment of supplier relationship