Personal secretary

5 days ago

Chennai, Tamil Nadu, India Mas Vee Digital Full time

English & Tamil Proficiency Required

About Role

We are looking for a highly organized, proactive, and dependable
Personal Secretary

who can provide end-to-end administrative support, manage day-to-day operations, and coordinate with global clients, partners, and vendors. This position offers
remote flexibility

, including
adaptability to global time zones

when required.
Freshers with strong communication and negotiation skills are encouraged to apply.

Key Responsibilities
Administrative & Executive Support

  • Manage scheduling, calendar coordination, and appointment planning.
  • Handle emails, calls, follow-ups, and professional communication on behalf of the executive.
  • Maintain confidential records, task lists, and documentation with accuracy.

Vendor & Partner Coordination

  • Liaise with domestic and international vendors.
  • Evaluate quotations, negotiate pricing, and finalize vendor agreements.
  • Ensure timely execution of deliverables through proper vendor management.

Accounting & Financial Assistance

  • Prepare, manage, and track
    invoices

, payments, and receipts.
- Coordinate with finance teams or clients for timely settlements.
- Assist in basic bookkeeping, expense tracking, and preparing reports when needed.

Communication & Client Interaction

  • Serve as the first point of contact for clients, partners, and stakeholders.
  • Draft professional emails, letters, and communication in
    Tamil and English

.
- Participate in virtual meetings and prepare meeting minutes or summaries.

Operational & Miscellaneous Support

  • Monitor ongoing tasks and ensure deadlines are met.
  • Support the executive in research, data collection, and project coordination.
  • Handle ad-hoc tasks depending on business and operational needs.

Required Skills & Qualifications

  • Fluency in English and Tamil

– both written and spoken.
- Excellent communication and interpersonal skills.
- Strong
negotiation

capability and ability to handle vendor discussions.
- Good understanding of
basic accounting

, invoicing, and financial coordination.
- Ability to multitask, prioritize tasks, and manage time efficiently.
- High level of professionalism, discretion, and reliability.
- Comfortable
working remotely

with
flexible working hours

, including global timings when needed.
- Basic computer proficiency (MS Office / Google Workspace / Email Tools).
- Freshers are welcome

, provided they have strong communication and willingness to learn.

Preferred Qualifications (Not Mandatory)

  • Prior experience as a personal assistant, coordinator, or admin executive.
  • Exposure to digital tools, CRM platforms, or project management software.
  • Experience in customer support or vendor management roles.

What We Offer

  • Flexible remote work environment.
  • Opportunity to work with international teams and clients.
  • Skill development in communication, negotiation, and business operations.
  • Growth opportunity into senior administrative or operations roles.

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