Personal Secretary

4 days ago

Chennai, Tamil Nadu, India ScaleIQ Labs Full time

About the Role

We are seeking a highly organised, proactive, and trustworthy Personal Secretary to support the CEO across multiple fast-growing companies. The role demands exceptional coordination skills, fast decision-making ability, and the confidence to manage complex schedules, confidential information, and high-stake business activities.

This is not a routine administrative role — you will act as the CEO's right hand, ensuring smooth execution of business, personal, and operational priorities on a daily basis.

Key Responsibilities1. Executive Support

  • Manage and optimise the CEO's calendar, meetings, travel plans, and day-to-day schedule.
  • Coordinate cross-company communication, follow-ups, and execution of critical tasks.
  • Prepare briefing notes, summaries, and documentation before meetings.
  • Screen, prioritise, and respond to calls, emails, and messages on behalf of the CEO.

2. Operations & Coordination

  • Liaise with internal teams across 10+ companies to ensure timely completion of deliverables.
  • Track all active projects, send reminders, and ensure deadlines are met.
  • Prepare MIS reports, basic financial summaries, and business updates for the CEO.

3. Communication & Documentation

  • Draft emails, proposals, letters, and official communication.
  • Maintain accurate filing systems—digital and physical.
  • Handle sensitive documents such as agreements, financial statements, and legal papers with confidentiality.

4. Personal Assistance

  • Manage personal tasks, appointments, and travel as required.
  • Coordinate with vendors, service providers, and external partners.
  • Ensure smooth handling of personal and professional commitments.

5. Confidentiality & Discretion

  • Manage confidential information with the highest level of integrity.
  • Ensure secure communication between teams, partners, and clients.

Requirements

  • Bachelor's degree preferred, but skill and performance outweigh qualifications.
  • Minimum 1–3 years of experience in executive assistance, administration, or coordination roles.
  • Excellent command of English communication—written and verbal.
  • Proficiency in email, calendar tools, MS Office/Google Workspace.
  • Highly organised, punctual, and detail-oriented.
  • Ability to handle pressure, tight deadlines, and rapidly changing priorities.
  • Must be reliable, committed, and trustworthy.

Preferred Qualities

  • Strong follow-up mentality.
  • Ability to think independently and solve problems before they reach the CEO.
  • Presentable and professional communication style.
  • High sense of ownership.
  • Willingness to travel when required.

Compensation

Competitive salary based on experience + performance incentives.

Why Join Us

You will work directly with a young, fast-moving CEO handling multiple high-growth businesses. The exposure, learning curve, and career acceleration in this role are unmatched.

Job Types: Full-time, Fresher

Pay: ₹30, ₹50,000.00 per month

Benefits:

  • Paid sick time
  • Paid time off

Ability to commute/relocate:

  • Chennai, Tamil Nadu: Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)

Language:

  • English (Preferred)

Willingness to travel:

  • 50% (Preferred)

Work Location: In person

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