Executive Assistant

5 days ago

Mumbai, Maharashtra, India Jay FineChem Private Limited Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Job Description Position Title: Executive Assistant (EA) to CEO Department: R&D / Admin Location: Mumbai Reporting To: CEOIndustry: Chemical / Pharmaceuticals Job Purpose: To provide administrative and operational support to the CEO, aid in technical discussion,assist in campus recruitments, coordinate meetings, and ensure smooth execution of commercial formalities related to various projects and events. The candidate should have a chemical background.

Key Responsibilities: 1. Campus Recruitment Coordination:

  • Assist the HR team with campus recruitment every year.
  • Coordinate with placement cells and internal stakeholders.

2. Meeting Coordination:

  • Accompany CEO during R&D technical and placement-related meetings outside.
  • Prepare minutes of the meetings and share them with relevant stakeholders.

3. Email Correspondence:

  • Respond to various emails from vendors, consultants, and other stakeholders as guided by the CEO.
  • Ensure timely follow-ups and maintain professional communication.

4. Commercial Formalities & Event Enrollment:

  • Handle commercial formalities and payments related to various workshops, seminars, and conferences.
  • Enroll company's members in the respective events and maintain proper documentation.

5. Administrative Support:

  • Manage CEO's calendar, travel arrangements, and appointments.
  • Maintain confidentiality and professionalism in all tasks.

Skills Required:

  • Excellent Communication & Coordination Skills
  • Time Management & Multitasking
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
  • Attention to Detail & Strong Organizational Skills
  • Knowledge of Chemical Industry Processes & TerminologyQualification:
  • Graduate/Post-Graduate in Chemical Engineering / Chemistry / Science or relevant field
  • Minimum 2-5 years of experience in similar roles

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