Admin

Job Title: Admin Executive

Location: Yelahanka, Bangalore (Onsite)

Work Timings: 9:00 AM 6:30 PM (Monday to Saturday)

Experience Required: 4+ years

Languages Required: Fluent in English and Kannada

Other Requirements: Must know how to ride a two-wheeler

Job Summary:

Trijit Technologies Pvt Ltd is seeking a proactive and detail-oriented Admin Executive to oversee daily administrative operations and ensure the smooth functioning of the office. The ideal candidate should have strong organizational skills, vendor management expertise, and the ability to coordinate with banks, government offices, and vendors. The role requires a dynamic individual with excellent negotiation skills and the ability to handle multiple administrative tasks efficiently.

Key Responsibilities:

1. Office Administration & Coordination

2. Oversee daily office operations and ensure smooth functioning.

3. Maintain office infrastructure, including procurement and allocation of office supplies, laptops, mobile phones, and access cards.
4. Ensure proper documentation and maintenance of records.
5. Handle administrative correspondence and maintain filing systems.
6. Coordinate and liaise with banks for company-related banking needs.

7. Assist in coordinating with auditors for compliance-related tasks.

8. Government & Regulatory Coordination

9. Work closely with government offices like BBMP, GST department, and police stations to ensure compliance and smooth operations.

10. Handle document submissions, approvals, and necessary follow-ups with various government authorities.

11. Ensure compliance with local regulations and assist in licensing and statutory registrations.

12. Vendor Management & Procurement

13. Identify, onboard, and maintain relationships with vendors for office supplies, IT equipment, and other operational needs.

14. Negotiate contracts and pricing with vendors to optimize costs.
15. Monitor and evaluate vendor performance to ensure quality services and timely deliveries.

16. Oversee procurement of servers, IT infrastructure, and other essential office equipment.

17. Logistics & Office Support

18. Manage company-owned assets, including their procurement, allocation, and maintenance.

19. Handle company transport needs, coordinating vehicle movements if required.

20. Ensure office maintenance and cleanliness by liaising with housekeeping services.

21. Cost Management & Budgeting

22. Monitor and control administrative expenses to ensure cost efficiency.

23. Maintain records of procurement, purchases, and payments for budgeting and financial reporting.
24. Track utility bills and ensure timely payments.

Required Skills & Competencies:

• Fluent in English and Kannada (both written and verbal communication).
• Strong negotiation and vendor management skills.
• Ability to ride a two-wheeler for travel within the city for office-related work.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general administrative software.
• Excellent organizational and multitasking abilities.
• Strong problem-solving skills and attention to detail.
• Ability to handle confidential information with discretion.
• Experience in coordinating with government offices and financial institutions is an added advantage.

Preferred Qualifications:

• Bachelor's degree in Business Administration, Commerce, or a related field.
• Prior experience in office management, procurement, or administrative roles.
• Knowledge of statutory compliance related to office administration.