Senior Payroll Specialist

Are you an experienced payroll professional with international experience?

Do you thrive in a dynamic environment where complex challenges are balanced with flexibility and support? Are you excited about being the key link between a company and its outsourced payroll vendor?

If this sounds like you, or you're curious to learn more this could be the perfect opportunity. Join the payroll team in our Global HR operations function as our new Senior Payroll Specialist and help us deliver payroll excellence while contributing to Ramboll's vision for a sustainable future.

Click the Apply button to submit your application.

Your new role

As a Senior Payroll Specialist, you will be a key enabler of accurate, compliant, and timely payroll delivery for employees across multiple countries, with a primary focus on the Americas and EMEA regions. You will combine operational expertise with strategic insight to support compliance, elevate the employee experience, and strengthen our employer brand. This role requires close collaboration with external payroll vendors and internal stakeholders, with an emphasis on driving efficiency, automation, and continuous improvement.

What will you do:

• Own end-to-end payroll processing for multiple countries with a primary focus on Americas and EMEA region while also supporting other regions as needed.
• Serve as the first point of escalation for payroll-related employee queries via ServiceNow, ensuring timely, accurate, and empathetic responses
• Collaborate with external payroll providers to manage processing timelines, audits, and issue resolution
• Maintain and reconcile payroll data across systems to ensure integrity and accuracy
• Support payroll transformation and implementation projects, including automation and vendor integration initiatives
• Interpret and apply statutory regulations related to tax, social security, and labor compliance across regions
• Act as a key escalation point for complex payroll issues; mentor junior team members as needed
• Liaise with internal partners in Audit, Finance, HR, and Compliance to meet reporting and control requirements
• Ensure adherence to global SOPs and participate in continuous improvement of payroll processes

Contribute to payroll process enhancements by identifying inefficiencies and recommending improvements

Qualification

Your starting point for constant growth

From the moment you join Ramboll, we will support your personal and professional development so that you grow with the company. For this role, we believe your starting point is:

• 5–7 years of payroll processing experience in a multi-country environment, with a strong focus on Americas and EMEA region.
• Deep knowledge of payroll regulations, tax laws, statutory compliance, and social security across multiple countries; exposure to APAC payroll is a plus
• Proficiency in systems like Workday.
• Hands-on experience with ServiceNow for payroll query management and routing
• Strong data accuracy, analytical thinking, and attention to detail
• Advanced Excel skills and confidence working with the full Microsoft Office Suite
• Proven ability to collaborate effectively across functions and levels within a global matrix environment
• A proactive, solution-oriented mindset with a strong willingness to learn and contribute beyond core responsibilities
• A high sense of ownership, adaptability, and eagerness to grow in a fast-evolving global payroll landscape
• Professional certifications such as CPP, GPM, or country-specific payroll certifications are an advantage

Additional Information

What We Can Offer You

At Ramboll, we are committed to creating an inclusive, purpose-driven workplace where you can grow, thrive, and make an impact. As a foundation-owned company, we reinvest in our people and support long-term thinking.

• Joining a global HR operations team that supports a global, growing company and plays an integral role in end-to-end employee lifecycle processes.
• A strong commitment to your personal and professional development
• Leaders guided by our Leadership Principles, fostering growth and trust
• A culture that values and celebrates the unique person you are
• Hybrid work culture that values well-being and work-life balance
• The long-term thinking of a foundation-owned company with sustainability at its core
• Access to global projects and international collaboration
• Learning and development opportunities, including LinkedIn Learning
• Mental health support and flexible, hybrid work arrangements
• A supportive culture focused on wellbeing, sustainability, and innovation

Ramboll in India

Ramboll has more than 1,000 experts working across five offices in India applying their passion to deliver innovative solutions in markets as diverse as Buildings, Transport, Planning & Urban Design, Water, Environment & Health and Energy. Founded in Denmark, Ramboll is a people company. We invite you to contribute to a sustainable future working in an open, collaborative and empowering culture.

Work at the heart of sustainable change with Ramboll

Ramboll is a global architecture, engineering, and consultancy company. As a foundation-owned people company, founded in Denmark, we believe that the purpose of sustainable change is to create a thriving world for both nature and people. So, that's where we start – and how we work. Our history is rooted in a clear vision of how a responsible company should act and being open and curious is a cornerstone of our culture. Ramboll employs more than 18,000 people globally across 35 countries. Ramboll experts deliver innovative solutions across Buildings, Transport, Water, Environment & Health, Energy, Management Consulting, and Architecture & Landscape. Combining local experience with global knowledge, we help shape the societies of tomorrow.

Equality, Diversity, and Inclusion

Equality, diversity, and inclusion are at the heart of what we do. At Ramboll, we believe that diversity is a strength and that different experiences and perspectives are essential to creating truly sustainable societies. We are committed to providing an inclusive and supportive work environment where everyone is able to flourish and reach their potential. We also know how important it is to achieve the right balance of where, when, and how much you work. At Ramboll, we offer flexibility as part of our positive and inclusive approach to work. We invite applications from candidates of all backgrounds and characteristics. Please let us know if there are any changes we could make to the application process to make it more comfortable for you. You can contact us at with such requests.

How to apply

Apply online. Attach your CV, cover letter and relevant documents showcasing why you are the right fit for the role, and when you are available to start. We look forward to receiving your application.

Deadline: [Date Month Year].