Company Secretary

3 hours ago

Gurgaon, Haryana, India RegisterKaro Full time ₹ 12,00,000 - ₹ 36,00,000 per year

Job Title: Company Secretary

Location:
Sector 32, Gurgaon

Type:
Full-time | On-site

Notice Period:
Immediate Joiners Preferred

About the Role:

We are seeking a highly skilled and dynamic
Company Secretary
to manage the complete secretarial and regulatory compliance functions of the company, including those with
foreign investment
,
NBFC
,
insurance intermediary
, and
digital services
dimensions. The ideal candidate must have in-depth knowledge of corporate laws, FEMA, RBI, MCA, GST, IRDAI, and SEBI regulations, and should be capable of independently handling filings, documentation, and regulatory correspondence.

Key Responsibilities:

Corporate Secretarial Compliance:

  • Ensure timely compliance under the Companies Act, 2013 for a
    Private Limited Company with foreign investment
    .
  • Manage
    board/shareholder meetings
    , minutes, resolutions, registers, and ROC filings.
  • Handle changes in
    shareholding, directorship, and registered office
    with appropriate filings on the
    MCA portal
    (DIR-12, PAS-3, INC-22 etc.).
  • Issue share certificates
    within the statutory time after allotment and manage related ROC filings.
  • Administer the process for
    dematerialization
    of shares.
  • Handle
    increase of authorized share capital
    including board/shareholder approvals and ROC filing (SH-7).
  • File
    FC-GPR
    ,
    FLA
    ,
    ECB
    , and
    XBRL
    returns as applicable.

Foreign Investment & FEMA Compliance:

  • Determine whether
    MHA approval
    is needed for shareholders linked to countries sharing a land border with India (e.g., Chinese investors).
  • Manage
    foreign company incorporation.
  • Handle filings under FEMA, including
    FC-GPR
    ,
    FLA (Annual Return of Foreign Liabilities and Assets)
    , and
    ECB
    .

GST & Taxation:

  • Manage
    GST implications for digital services
    provided by a foreign-owned entity to Indian customers.
  • Address issues relating to
    input tax credit (ITC)
    where vendor hasn't filed
    GSTR-1
    , and track reconciliation.

Employee Stock Option Plan (ESOP):

  • Prepare board/shareholder resolutions for introducing an
    ESOP scheme
    .
  • Coordinate with professionals for valuation, trust setup (if needed), and ensure regulatory filings.

Special Entity Compliances:

  • Fulfill
    NBFC compliance
    including RBI filings, board reporting, and annual return submissions.
  • Manage
    IRDAI compliance
    for a
    Corporate Agent/Insurance Intermediary
    .
  • Ensure maintenance of necessary books, policies, declarations, and timely renewal of licenses.
  • Manage documentation and declarations needed while applying for IRDAI corporate agency license.
  • Handle
    CSR-1 filing
    for newly incorporated entities planning CSR activities.

Winding Up / Strike Off:

  • Manage procedural compliance for
    winding up or strike-off
    of companies including asset realization, stakeholder communication, and ROC filings.

Key Skills Required:

  • Expert knowledge of Companies Act, FEMA, RBI, SEBI, GST, and IRDAI regulations.
  • Strong command of MCA21 portal, RBI FIRMS portal, and GSTN.
  • Proficiency in handling
    XBRL
    ,
    FLA
    ,
    FCGPR
    ,
    ECB
    , and other key statutory filings.
  • Excellent drafting, legal interpretation, and documentation skills.
  • Ability to manage multi-entity compliance across domains like
    insurance
    ,
    foreign investment
    ,
    NBFC
    , and
    ESOPs
    .

Qualifications:

  • Qualified
    Company Secretary (CS)
    from ICSI.
  • LL.B. or background in commerce/law

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