Administration Executive

2 hours ago

Pune, Maharashtra, India SpazeVision Full time ₹ 12,00,000 - ₹ 36,00,000 per year

About Spazevision:
SpazeVision is part of Growman Group, India & Singapore. Growman Group is a young business group passionate about creating solutions for the challenges of tomorrow. We are headquartered in Pune, India with offices in Gurgaon, London, and Singapore. SpazeVision provides various BIM services to AEC sector across the globe. We offer all levels of design and modeling services to our clients. Our team consists of architects, engineers, and BIM modelers. With our strong quality practices, we deliver high quality of BIM services to our clients. We also offer core GIS services to big infra development clients. Our core competency includes providing solutions across the entire geospatial value chain – from data creation, conversion, and enhancement to software development, modelling, analytics, and consulting. The ability to offer complete solutions, comprising data, software, and engineering under one roof, is a key differentiator for the company. We have been awarded as Most Innovative GIS and BIM Services Provider By Silicon India.

Job Specification:
The Administration Executive will manage and coordinate day-to-day activities within the real estate business, ensuring smooth communication between builders, landowners, customers, and internal teams. The role will involve operational support, client servicing, and on-ground inspections to maintain efficiency in project execution.

Key Responsibilities:


• Builder Coordination


• Act as a liaison between the company and the vendors to track project timelines, quality standards, and deliverables.


• Follow up on project progress, pending approvals, and handover schedules.


• Ensure documentation from builders is complete and filed appropriately.


• Assist in resolving queries or disputes in a timely and professional manner.


• Customer Management


• Handle inquiries from prospective and existing customers through calls, emails, and in-person meetings.


• Manage customer appointments, property viewings, and post-sales support.


• Maintain CRM records, track payment schedules, and address service requests promptly.


• Site Visits & Inspection


• Conduct periodic visits to project sites to monitor work progress and verify compliance with specifications.


• Prepare site visit reports with photographs and updates for management review.


•
Coordinate with landowner, on-site staff or project managers to resolve operational issues.


• General Administrative Duties


• Maintain project files, agreements, and correspondence both digitally and physically.


• Support senior management in preparing meeting agendas, minutes, and status reports.


• Assist in vendor coordination for supplies, services, and maintenance of project offices.

Education and Experience


• Graduate in Administration, Business, or Real Estate Management (preferred).


• Minimum 3-5 years of administrative or coordination experience in real estate or construction.


• Strong communication and interpersonal skills with the ability to handle multiple stakeholders.


• Excellent organizational and multitasking ability.


• Proficiency in MS Office and basic CRM tools.


• Willingness to travel for site visits. Reporting Structure

Reports to: Project Manager / Operations Head

Coordinates with: Sales Team, Legal Team, Builders, Landowners, and Customers

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