Finance Executive

Role Clarity Document | Finance Executive – Receivables

Department: Finance Excellence

Reporting To: Head – Finance

Role Definition

The Finance Executive – Receivables is responsible for supporting timely revenue realization through daily center collections, accurate invoicing, reconciliation, and documentation. This role ensures proper receivable tracking, statutory compliance, RGHS payment settlements, and audit-ready documentation to support the organization's financial integrity and cash flow stability.

Key Deliverables

Timely & Accurate Center Collections

Invoice Generation & Payment Booking

Bank & Debtor Reconciliation

Statutory Compliance Support

RGHS Billing & Settlement Coordination

Document Control & Systemized Recordkeeping

Tasks & Activities
Center Collection Management

Track daily collections received at branches (Cash, UPI, Card) via LIMS and deposit slips.

Ensure all collections are deposited to designated bank accounts as per the organization policy.

Validate deposit amounts with LIMS collection reports and prepare branch-wise deposit reconciliation logs.

Follow up with branches for delayed deposits or unreported collections; escalate consistent delays to the Finance Manager.

Share daily collection summaries with Finance Head for planning and working capital visibility.

Invoicing – Corporate / FOFO / POC / HLM / SIS

Assist in preparing monthly invoices for each partner type using LIMS-generated data and contract terms.

Ensure correct billing logic (test-wise rates, slab discounts, service charges, GST) is applied before finalization.

Coordinate with sales/ops teams to verify invoice line items before dispatch.

Maintain master registers of invoice numbers, partner-wise details, and acknowledgment records.

Enter receipts against correct invoices in Tally and maintain payment mapping accuracy.

Finance Reconciliation (Bank & Debtor)

Match daily bank entries with collection logs and system-generated deposits in Tally.

Reconcile debtor ledgers monthly—mapping invoiced amounts, payments received, TDS deductions, and credit notes.

Identify and resolve mismatches such as unposted receipts, excess credits, or duplicate invoice tagging.

Maintain clean debtor ledgers with minimal suspense entries or backlogs.

Statutory Compliance

Ensure all invoices are GST-compliant with proper codes and correct tax rates.

Track and file TDS deduction acknowledgments shared by corporate clients and maintain Form 26AS traceability.

Organize audit-ready folders of tax invoices, receipts, partner contracts, and statutory correspondence.

Support the Finance Manager in audit file preparation for internal, external, and statutory audits.

RGHS Payment Settlement

Prepare invoice packages (patient list, bills, summaries) for RGHS desk on a monthly basis.

Submit bills to the government portal or designated authority and maintain submission logs.

Track approval status, communicate with RGHS billing coordinators, and record collections against RGHS invoices.

Resolve payment delays by following up with the scheme desk and highlighting pending approvals.

Document & Storage Management

Digitize all documents related to invoicing, collections, receipts, RGHS settlements, and reconciliation statements.

Store files in a structured folder system (year/month/partner type) with naming conventions for quick retrieval.

Maintain hard-copy filing room for audit reference with labels, indexes, and access logs.

Ensure 100% of entries in the finance system are backed by source documents (invoices, approvals, deposit slips, etc.).

Share document status tracker with Finance Manager weekly to ensure audit preparedness.

Success Metrics

100% Timely Deposit of Collections

100% Accuracy of Invoicing & Payment Booking Accuracy

100% Bank & Debtor Reconciliation Accuracy

100% Zero Audit queries of Statutory Compliance (GST)

100% RGHS Billing & Settlement Timeliness

100% Document Accessibility & Completeness

ASK Framework | Finance Executive – Receivables
Skills

Daily Collection Handling – Accuracy in recording, depositing, and tracking collections.

Invoicing & Payment Entry – Proficient in preparing and recording invoices and receipts using Tally and LIMS.

Reconciliation Competence – Skilled in aligning ledger entries with bank and debtor data.

RGHS Billing Support – Experience in billing coordination, summary tracking, and follow-ups.

Digital Document Management – Ability to organize and retrieve files quickly with logical structure.

Knowledge

Receivables Process Flow – Understanding of invoice-to-payment cycle across corporate and partner channels.

Tally ERP Operations – Booking entries, creating ledgers, and reconciliation modules.

Statutory Documentation Requirements – Basic GST, TDS, and audit-ready formats.

RGHS Scheme Norms – Knowledge of billing guidelines, submission cycles, and payment structures.

Traits

Meticulous Attention to Detail – Ensures every entry, file, and approval is accurate and documented.

Responsive & Dependable – Available for urgent closures, clear in communication, and proactive in problem-solving.

Organized – Keeps all physical and digital documentation up to date and logically structured.

Self-Image

Revenue Guardian – Sees self as a protector of the company's cash realization.

Partner of Accountability – Takes ownership for financial accuracy, business transparency, and data clarity.

Zero-Leakage Enforcer – Believes in airtight invoicing, tracking, and collection processes.

Motives

Drive for Closure – Internally motivated to convert revenue booked into cash realized—completing the financial cycle.

Sense of Accountability – Feels responsible for timely billing, compliance, and supporting audit integrity.

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