Document Production Coordinator

Job Description
EisnerAmper, a premier accounting and business advisory firm, is seeking a Document Production Specialist to join our Marketing team to support the Advisory team. This production-focused role is responsible for the visual formatting and desktop publishing of sales and proposal materials, with an emphasis on speed, accuracy, and brand consistency. This individual will help enhance the visual clarity and impact of our client-facing documents by applying expert-level formatting to proposals, pitch decks, and other deliverables.

The Document Production Specialist will play a key role in helping growth and sales teams deliver high-quality, on-brand materials under tight deadlines. The role requires an individual who can follow direction, anticipate formatting needs, and proactively manage task completion across multiple concurrent projects.

Roles & Responsibilities

• Provide formatting and production support for proposal documents, pitch presentations, placemats, and templates (Microsoft Word and PowerPoint)
• Recreate or reformat graphics, charts, callouts, and other visuals based on Advisory proposal / sales/ content team input using templates aligned to EisnerAmper brand/style guides
• Suggest improved layouts, or additions of graphics, if and where needed, to improve overall document visualization and clarity
• Apply consistent branding, layout, typography, styles, and document structure (headers, footers, TOC, etc.)
• Support multi-project execution, working on multiple concurrent requests with quick turnaround times
• Maintain visual libraries of proposal graphics, templates, and formatting tools for broader reuse across the firm
• Work with the EisnerAmper Design team to ensure compliance with firm branding and visual standards
• Support preparation of final submission-ready files, if needed (PDFs, print packages)
• Collaborate with Proposal Managers, Content Developers, and Marketing on proposal formatting needs and intake
• 2–3 years of experience in desktop publishing, proposal formatting, or production graphics support
• Experience supporting high-volume, fast-paced teams with versioning, revisions, and formatting QA

Basic Qualifications

• Proficient in Microsoft Word and PowerPoint, especially template setup, styles, and layout formatting
• Strong attention to detail in typography, layout and structure, formatting, and spacing to create clean, professional materials that enhance readability and visual impact.
• Familiarity with SharePoint, Microsoft Teams, and file collaboration tools
• Experience with photo editing (e.g., image cropping, icon resizing and recoloring, brand color palettes)
• Familiarity with Adobe InDesign, Illustrator, and Acrobat
• Strong project management skills with ability to manage multiple formatting projects at once, balancing priorities and turnaround deadlines
• Excellent time management and organizational skills
• Strong communication and collaboration skills across virtual teams

Preferred/Desired Qualifications

• Experience developing simple, brand-aligned visual assets (e.g., infographics, iconography, slide layouts) using Adobe Illustrator or similar tools
• Exposure to proposals or B2B or B2G sales documents (e.g., RFPs, pitch decks, fact sheets, proposals on a page)
• Familiarity with proposal or RFP submission processes, including formatting requirements and compliance standards (page limits, styles, branding QA)
• Basic knowledge of print production requirements (e.g., bleeds, export settings, color formats)
• Experience working in a client-service environment or shared services team, with an ability to take direction, follow processes, and escalate issues appropriately

Preferred Location:

Mumbai