Administration Executive

2 days ago


Navi Mumbai, Maharashtra, India Bhavani Shipping services Full time ₹ 2,00,000 - ₹ 8,00,000 per year

Role & responsibilities

Front Desk

  • Attending Incoming Calls (Call volume is around 30 +).
  • Switch on the TV and play our Bhavani Shipping company video every day.
  • Arrange the newspaper on the table every day and look after cleaning of the reception area.
  • Monitor people coming and going through the reception doors.
  • In the morning 9:30 - 11:00 play Bhakti Geet and after 11:00 pm till 6:30 Soft Fluent music play in office.
  • Attend the guest and walking vendor or interview candidates.

Staff Supervision

  • Supervise and manage office boys, ensuring tasks and assignments are completed efficiently and on time.
  • Provide guidance, training, and support to office Boys to enhance performance and productivity.
  • Schedule shifts and allocate responsibilities based on office needs for office boys.
  • Address office-related issues promptly and efficiently, ensuring minimal disruption to work operations to HOD/HR manager.
  • If any employee went to client visit or bank need to update their outwork status in whats up Group.

Day to Day Task

  • Update Inward register/ outward register for HO and all locations in register as well as maintaining data in excel.
  • Check Locations wise Utility Bill Payment & Due Dates. Monitor submission of monthly invoices on time to the accounts team (all locations)
  • Providing sim cards to new comers / Existing employees. As and when need
  • Providing ID cards &Visiting cards to new comers / Existing employees. After the approval from Reporting HOD . HR Manager.
  • Timely submission of monthly (corporate) invoices to accounts team.
  • Send HR Report to HOD - Every day need to send the daily work activity to HOD and last day of the week need to send a compiled report.(weekly report)
  • Need to send pantry report to HOD's twice - Opening month report and closing month report to HR manager.
  • Oversee T- Shirt stock and dairies stock records and oversee all location Agreement & Electricity.
  • Organizing monthly engagement activities (Arranging snacks, Various Creative Ideas) and assisting the HR manager.
  • Email approval for any purchase or any admin related to the HR Manger. HOD
  • Monitoring that each and every follows the dress code policy (Formals to all) , if not then highlight to the respective employee right there and then by keeping HR manager in loop.
  • Timely Bills , IOU, Invoices submission to be done
  • Legal status must be collected and presented to HR manager
  • Searching for all the admin vendors & coordinating for smooth operations.
  • Looking for the order of all the required Books, BL/ NN, Letterhead and Container Seal.
  • Office Boys daily attendance and absenteeism to be monitor and manage
  • Maintaining office Decorum

Stationery Management

  • Providing stationery to HO, Yard, Transport, Nhava Shewa & all locations as required.
  • Monthly stationery PO creation with the purchase team.
  • Looking for the order of all the required Books, BL/ NN, Letterhead and Container Seal.

General Support to HR:

  • Provide support to the HR department whenever needed.

Preferred candidate profile

  • Bachelors degree required.
  • 3 6years related experience required.


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