Executive Assistant to COO – Projects

2 days ago

Noida, Uttar Pradesh, India Max Estates Full time ₹ 12,00,000 - ₹ 24,00,000 per year
Why Work With Us?

Our purpose is to 'Enhance quality of life through the spaces we create'. The well-being of all our stakeholders, is thus at the core of our operating philosophy.

Our operating philosophies of WorkWell and LiveWell philosophy are built upon the three pillars of Max Group's values – Sevabhav, Credibility and Excellence and are rooted in ensuring the holistic well-being of our stakeholders with close attention to their physical, social, emotional, and spiritual well-being. We are on a mission to build a great place to work that attracts, nurtures and retains exceptional people. If you are passionate about your work and believe it can add value to our Purpose, we will help you make it bigger.

What are we looking for in potential candidates?
  • Passion for Real Estate
  • Interpersonal skills and ability to work as a team
  • Attitude of a go getter and doer
  • Learning orientation
  • Professional Attitude
  • Ethical behavior
  • Energy and agility
  • Ambition for self, team and organization
Executive Assistant to COO – Projects

Location: Max Towers, Noida

Reports to: COO – Projects

Qualification: Bachelor's degree in any discipline

Experience: 4–7 years of experience as an Executive Assistant, preferably supporting senior leadership in real estate, infrastructure, or project-led organizations

The role of the Executive Assistant to the COO – Projects is to provide high-level administrative, organizational, and operational support, ensuring effective time management, coordination, and communication. The position requires discretion, attention to detail, and the ability to handle multiple priorities in a fast-paced environment, while aligning with Max Estates' ethos of "Live Well, Work Well."

Key Responsibilities:

1. Calendar & Meeting Management

  • Manage the COO's calendar, schedule meetings, and ensure optimal time allocation across priorities.

  • Coordinate internal and external meetings, reviews, and site visits, ensuring all logistics and materials are in place.

  • Track and follow up on key action items arising from meetings to ensure timely closure.

2. Communication & Coordination

  • Serve as a key liaison between the COO's office and internal/external stakeholders.

  • Draft, review, and manage correspondence, presentations, and reports on behalf of the COO.

  • Ensure professional and timely communication aligned with organizational standards.

3. Information & Document Management

  • Prepare and maintain project trackers, MIS, and dashboards for review meetings.

  • Support preparation of presentations, status updates, and documentation for management reviews and board-level meetings.

  • Maintain confidentiality and handle sensitive business information with discretion.

4. Travel & Event Coordination

  • Manage travel itineraries, logistics, and accommodation for the COO and team.

  • Coordinate event participation, conferences, and internal project review sessions.

5. Operational Support

  • Support project and administrative coordination, ensuring timely submission of reports and approvals.

  • Liaise with cross-functional teams (Design, Finance, Procurement, HR, and Site Teams) to ensure seamless communication and workflow.

  • Assist in the preparation of cost summaries, project schedules, and key business presentations.

Key Skills:

  • Strong organizational, coordination, and time-management skills

  • Proficiency in MS Office Suite (Excel, PowerPoint, Word, Outlook)

  • Excellent written and verbal communication abilities

  • High level of professionalism, integrity, and discretion

  • Strong multitasking and prioritization skills in a dynamic environment

  • Collaborative attitude aligned with Max Estates' culture of Live Well, Work Well

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