Executive Assistant to COO – Projects

4 days ago

Noida, Uttar Pradesh, India Max Estates Full time ₹ 12,00,000 - ₹ 24,00,000 per year
Why Work With Us?

Our purpose is to 'Enhance quality of life through the spaces we create'. The well-being of all our stakeholders, is thus at the core of our operating philosophy.

Our operating philosophies of WorkWell and LiveWell philosophy are built upon the three pillars of Max Group's values – Sevabhav, Credibility and Excellence and are rooted in ensuring the holistic well-being of our stakeholders with close attention to their physical, social, emotional, and spiritual well-being. We are on a mission to build a great place to work that attracts, nurtures and retains exceptional people. If you are passionate about your work and believe it can add value to our Purpose, we will help you make it bigger.

What are we looking for in potential candidates?
  • Passion for Real Estate
  • Interpersonal skills and ability to work as a team
  • Attitude of a go getter and doer
  • Learning orientation
  • Professional Attitude
  • Ethical behavior
  • Energy and agility
  • Ambition for self, team and organization
Executive Assistant to COO – Projects

Location: Max Towers, Noida

Reports to: COO – Projects

Qualification: Bachelor's degree in any discipline

Experience: 4–7 years of experience as an Executive Assistant, preferably supporting senior leadership in real estate, infrastructure, or project-led organizations

The role of the Executive Assistant to the COO – Projects is to provide high-level administrative, organizational, and operational support, ensuring effective time management, coordination, and communication. The position requires discretion, attention to detail, and the ability to handle multiple priorities in a fast-paced environment, while aligning with Max Estates' ethos of "Live Well, Work Well."

Key Responsibilities:

1. Calendar & Meeting Management

  • Manage the COO's calendar, schedule meetings, and ensure optimal time allocation across priorities.

  • Coordinate internal and external meetings, reviews, and site visits, ensuring all logistics and materials are in place.

  • Track and follow up on key action items arising from meetings to ensure timely closure.

2. Communication & Coordination

  • Serve as a key liaison between the COO's office and internal/external stakeholders.

  • Draft, review, and manage correspondence, presentations, and reports on behalf of the COO.

  • Ensure professional and timely communication aligned with organizational standards.

3. Information & Document Management

  • Prepare and maintain project trackers, MIS, and dashboards for review meetings.

  • Support preparation of presentations, status updates, and documentation for management reviews and board-level meetings.

  • Maintain confidentiality and handle sensitive business information with discretion.

4. Travel & Event Coordination

  • Manage travel itineraries, logistics, and accommodation for the COO and team.

  • Coordinate event participation, conferences, and internal project review sessions.

5. Operational Support

  • Support project and administrative coordination, ensuring timely submission of reports and approvals.

  • Liaise with cross-functional teams (Design, Finance, Procurement, HR, and Site Teams) to ensure seamless communication and workflow.

  • Assist in the preparation of cost summaries, project schedules, and key business presentations.

Key Skills:

  • Strong organizational, coordination, and time-management skills

  • Proficiency in MS Office Suite (Excel, PowerPoint, Word, Outlook)

  • Excellent written and verbal communication abilities

  • High level of professionalism, integrity, and discretion

  • Strong multitasking and prioritization skills in a dynamic environment

  • Collaborative attitude aligned with Max Estates' culture of Live Well, Work Well

  • Executive Assistant To Chief Operating Officer

    2 weeks ago

    Noida, Uttar Pradesh, India Canon Fasteners Full time ₹ 6,00,000 - ₹ 18,00,000 per year

    Role & responsibilitiesExecutive Assistant to COO Job DescriptionWe are hiring a dedicated and disciplined Executive Assistant to support the Chief Operating Officer. This role demands absolute professionalism, confidentiality, and efficiency in managing executive-level tasks and ensuring smooth operations.Key Responsibilities:Maintain COOs schedule,...

  • Project Assistant

    2 days ago

    Noida, Uttar Pradesh, India Earth Care Foundation Full time ₹ 1,92,000 - ₹ 3,00,000 per year

    Job Title 1. : Project Assistant – AccountingOrganization: Earth Care FoundationLocation: Noida / Greater Noida (On-site)Salary Range: ₹16,000 – ₹25,000 per month (based on experience)About Earth Care FoundationEarth Care Foundation (ECF) is a not-for-profit organization dedicated to empowering underprivileged youth through education, skill...

  • Technical Project Manager

    1 week ago

    Greater Noida, Uttar Pradesh, India TO THE NEW Full time ₹ 15,00,000 - ₹ 25,00,000 per year

    Job Summary/ Your Role in a Nutshell:The ideal candidate would be someone with a technical background and strong experience in end-to-end project management lifecycle for web/mobile application development projects who can act as a liaison between stakeholders to ensure timely and budget-conscious delivery while demonstrating robust leadership in team...

  • Project Engineer

    7 days ago

    Noida, Uttar Pradesh, India GPES Green Projects Pvt. Ltd. Full time ₹ 6,00,000 - ₹ 12,00,000 per year

    Company DescriptionAt GPES Green Projects Pvt. Ltd., we pioneer in delivering sustainable and efficient energy solutions to drive a cleaner, greener future. Specializing in the design, procurement, construction, and maintenance of high-quality solar and infrastructure projects, we cater to residential, commercial, and utility-scale installations. We offer...

  • Chief Operating Officer

    5 days ago

    Noida, Uttar Pradesh, India 128c9880-3e5b-49f9-8d75-e51903edfd1a Full time ₹ 1,00,00,000 - ₹ 5,00,00,000 per year

    Job Title: Chief Operating Officer (COO) – With InvestmentCompany: Vedant GroupLocation: NoidaEquity Offered: 10%Investment Requirement: ₹10 CroreRole Type: Founding Leadership (Build From Scratch)About the CompanyVedant Group is an emerging real estate development company focused on luxury plotted developments, villa communities, and high-growth...

  • Assistant Project Planner

    2 weeks ago

    Noida, Uttar Pradesh, India WSP Full time ₹ 6,00,000 - ₹ 12,00,000 per year

    WSP is seeking an Assistant Project Planner to join our Environmental Project Management Team to increase the breadth and capacity to our client base. The successful candidate will be required to plan, track, analyse, and report performance on projects of varying contract type, size, complexity, and level of risk, primarily within the environmental sector,...

  • Assistant Project Handler

    2 weeks ago

    Noida, Uttar Pradesh, India WellnessZ Full time ₹ 4,00,000 - ₹ 8,00,000 per year

    Location: Noida (On-site Preferred)Type: Full-Time | Internship-to-HireAbout the RoleWe're looking for a multi-skilled, tech-savvy and proactive individual who can assist in project handling, testing, operations, and web coordination for our fast-growing wellness tech platform — WellnessZ.You'll be directly working with the founders and tech team to ensure...

  • Founder's Office – Tech

    4 days ago

    Noida, Uttar Pradesh, India MyOperator Full time ₹ 5,00,000 - ₹ 15,00,000 per year

    About MyOperatorMyOperator is a Business AI Operator, a category leader that unifies WhatsApp, Calls, and AI-powered chat & voice bots into one intelligent business communication platform. Unlike fragmented tools, MyOperator combines automation, intelligence, and workflow integration to help businesses run WhatsApp campaigns, manage calls, deploy AI...

  • Executive Assistant

    2 days ago

    Noida, Uttar Pradesh, India Qualicentric Full time ₹ 5,00,000 - ₹ 15,00,000 per year

    Job SummaryWe are looking for a highly organized, self-driven, and proactive Executive Assistant who can operate as an extension of leadership—ensuring business priorities, operations, and projects move forward seamlessly. This role demands a go-getter mindset, the ability to anticipate needs, and the confidence to take charge in driving execution without...

  • Assistant Project Manager

    2 weeks ago

    Noida, Uttar Pradesh, India b2ca71cd-37e6-4e74-976d-9317bc1fd47c Full time ₹ 3,00,000 - ₹ 5,50,000 per year

    Successful project management requires that Project Managers develop strong working relationships with the client and key internal customers and organize and direct effective project teams for each study. The Project Manager is accountable for successful project execution and will collaborate with members of several operational teams and account management...