HR Payroll Specialist

2 weeks ago

Thāne, Maharashtra, India Vertiv Full time ₹ 12,00,000 - ₹ 36,00,000 per year

Key Responsibilities:

1. Payroll Processing & Vendor Governance

  • Oversee timely and accurate processing of monthly payroll in coordination with external payroll vendor partners.
  • Ensure compliance with all statutory requirements (PF, ESI, PT, LWF, TDS, etc.) and internal controls.
  • Perform payroll reconciliation checks and sign-offs before disbursement.
  • Monitor SLAs and quality standards for payroll partners and ensure adherence to process accuracy, timelines, and audit readiness.

2. Payroll Input Management

  • Review and validate payroll input data including new hires, exits, compensation changes, variable payouts, leave data, and benefits.
  • Maintain accuracy and completeness of data received from HRIS, Time & Attendance systems, and business functions.

3. Cost Governance & JV Management

  • Validate payroll cost allocations, cost center tagging, and GL mappings.
  • Ensure correct journal entries (JVs) are reviewed and posted in the finance systems within defined timelines.
    Reconcile payroll-related accounts in coordination with the finance team.

4. Reporting & Analytics

  • Prepare and publish regular payroll reports, including headcount costing, variance analysis, YTD payroll summaries, and statutory reports.
  • Support payroll-related budgeting and forecasting processes.
  • Provide inputs for internal and external audits, statutory filings, and compliance reports.

5. Process Improvement & Controls

  • Drive standardization and automation of payroll processes to improve accuracy and efficiency.
  • Define and monitor controls around payroll data governance, segregation of duties, and system security.
  • Act as the custodian of payroll policy, SOPs, and risk registers related to payroll operations.

Key Requirements:

  • Education: Graduate in Commerce / Accounting / HR; MBA/PGDM preferred.
  • Experience: Minimum 11-13 years of experience in payroll operations.
  • Technical Skills:
  • Working knowledge of payroll processing systems (ADP, Ramco, Keka, Darwinbox, etc.)
  • Strong understanding of Indian payroll laws and statutory compliance.
  • Proficiency in Excel, payroll reporting, and financial reconciliations.

Desired Competencies:

  • High attention to detail and data integrity
  • Strong analytical and problem-solving skills
  • Ability to manage external vendors and internal stakeholders
  • Excellent communication and stakeholder engagement
  • Confidentiality and ethical conduct in handling sensitive employee data

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