Planning Head

Position Title: Planning Head

Location: Bangalore

Key Responsibilities:

1. MIS Management and Automation:

• Lead the automation and enhancement of Management Information Systems (MIS) to streamline reporting.

• Drive project progress monitoring through the identification of gaps and escalation of critical issues such as:

• Labour and staff shortages.

• Delays in contract awards.

• Non-operational issues like design gaps and P&L variances.

• Regularly interact with internal teams and external stakeholders (Consultants, contractors) for status updates, issue resolution, and collaboration.

• Ensure linkage of quality processes to project schedules for timely execution.
• Support zonal teams with construction solutions to address site bottlenecks.
• Track and monitor progress in key gap areas across all projects.
• PCP (Project Control Plan) tracking and ensuring adherence.
• Oversee last-mile delivery, including tracking USPs and delivering on key performance indicators.
• Prepare MD decks for CBE, collection, and quality reviews.
• Develop and replicate Management Committee (MC) reports focusing on critical gaps like finishing, labour shortfall, contract award delays, and design delays.
• Ensure consistency in MC reports across zonal teams.
• Manage key internal and external stakeholders effectively.

2. Project Planning & Scheduling:

• Standardize project schedules across all projects and zones to ensure consistency.
• Ensure accurate and timely upload of ASTA schedules and provide regular progress updates.
• Monitor projects to meet MSO (Master Schedule of Operations) commitments.
• Continuously improve project schedules to optimize quality and time.
• Implement new technological solutions to enhance project execution timelines and quality.
• Ensure process compliance with Standard Operating Procedures (SOPs) and guidelines for project execution.
• Conduct benchmarking to ensure competitiveness in the market.
• Drive HO (Head Office) Ops initiatives for planning and implementation of key projects.

3. Stakeholder Management:

• Build and maintain relationships with consultants, contractors, and other key stakeholders to ensure smooth project progress.
• Work closely with internal teams, including zonal and project teams, to remove bottlenecks and facilitate solutions.
• Ensure seamless communication and coordination among all stakeholders for effective project execution.

4. Quality Control and Process Improvement:

• Ensure all quality processes are integrated into project schedules and are closely monitored.
• Track and monitor project quality in alignment with progress.
• Identify and address operational gaps through SOPs, guidelines, and process improvements.
• Collaborate with teams to improve activity sequencing to enhance quality and time optimization.

5. Recognition and Achievements:

• Drive the creation, maintenance, and analysis of an operational achievements database.
• Highlight and facilitate acknowledgment and reward processes for high-performing teams and individuals.
• Foster a culture of recognition and continuous improvement through a structured rewards and recognition framework.

6. Reporting & Tracking:

• Ensure timely preparation and submission of MD decks covering:

• Collection reviews.

• Quality assessments.

• CBE (Cost-Benefit Evaluation) reviews.

• Prepare Management Committee reports, ensuring focus on areas like:

• Finishing gaps.

• COC (Change of Contract).

• Labour shortfalls and contract delays.

• Track progress across zonal projects, ensuring replication of standardized reports across regions.

Key Competencies:

• Strong project management and scheduling skills (ASTA knowledge preferred).
• Ability to lead MIS automation initiatives and drive data-driven decisions.
• Proven experience in problem-solving and escalation management in real estate or construction sectors.
• Effective communication and stakeholder management abilities, both internal and external.
• Excellent knowledge of quality control processes and linkages to project schedules.
• Technologically adept in exploring and implementing new solutions.
• Proven track record of managing multiple projects simultaneously with attention to detail.

Qualifications:

• Bachelor's/Master's degree in Civil Engineering, Construction Management, or equivalent.
• Minimum 15-20 years of experience in project planning and management in the real estate or construction sector.
• Expertise in ASTA Powerproject, project planning tools, and project tracking methodologies.
• Strong leadership skills with experience in managing large teams and stakeholders.