Event Coordinator

9 hours ago

Chennai, Tamil Nadu, India SORGJOBS Full time ₹ 4,00,000 - ₹ 8,00,000 per year

  - Collaborate with clients to understand their event objectives, requirements, and budget constraints.   - Develop event plans, timelines, and budgets, ensuring all details are accounted for.   - Research and secure event venues, vendors, and suppliers.   - Coordinate logistics such as transportation, accommodations, and catering.   - Develop and maintain relationships with vendors and negotiate contracts.   - Oversee all aspects of event setup, including decorations, equipment, and signage.   - Coordinate with vendors and staff to ensure timely delivery and setup of all event elements.   - Manage event staff, volunteers, and contractors, assigning duties and providing guidance as needed.   - Troubleshoot any issues that arise during the event and implement solutions in real-time.   - Ensure that events run according to schedule and meet quality standards.
  - Serve as the main point of contact for clients throughout the event planning process.   - Provide regular updates to clients on the status of their events and address any concerns or changes.   - Communicate event details and requirements to internal teams and external partners.   - Manage client expectations and ensure their satisfaction with the event outcome.   - Conduct post-event evaluations to assess the success of the event and identify areas for improvement.   - Compile feedback from clients, vendors, and attendees to inform future event planning efforts.   - Prepare event summaries, reports, and invoices for clients and internal stakeholders.   - Maintain records of event planning activities and expenditures for future reference.
Qualifications: - Bachelor's degree in hospitality management, event planning, marketing, or related field (preferred). - Proven experience in event planning and coordination, preferably in a similar role. - Strong organizational and multitasking skills, with the ability to manage multiple projects simultaneously. - Excellent communication and interpersonal skills, with the ability to work effectively with diverse stakeholders. - Detail-oriented and resourceful, with a creative mindset and problem-solving abilities. - Proficiency in event management software and Microsoft Office suite. - Flexibility to work evenings, weekends, and holidays as required by event schedules.
Additional Requirements - Valid driver's license and access to reliable transportation. - Ability to lift and carry heavy objects and work in a fast-paced environment. - Willingness to travel to event locations as needed.

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