HR Manager

Job Summary

We are seeking a versatile HR and Admin professional to manage the full employee lifecycle and oversee all critical office administration and facility management tasks. This role requires a strong working knowledge of Indian statutory compliance and excellent coordination skills.

Main Tasks and Responsibilities

A. Human Resources Management1. Recruitment & Staffing

· Prepare, develop and implement procedures and policies on staff recruitment

· Fulfill manpower requirements through recruitment, transfers & promotions

· Source candidates via various sources of recruitment

· Schedule and organize interviews

· Conduct reference checks on selected candidates

· Maintain recruitment data

• Leave & Attendance

· Monitor daily attendance

· Investigate and understand causes for staff absences and try to minimize the same

· Communicating Leave Status on monthly basis

· Maintain Leave Records

· Maintain Attendance Records

· Resolving Employee queries regarding personnel policies with respect to attendance & leave

· Preparing the Holiday List

• Salary Processing

· Preparation of Data (Leave, Attendance, Bonus, Increments, Arrears) for Salary Processing

· Uploading the data in Salary Software

· Printing the Salary Sheet

· Coordinating with the Accounts team for checking the Salary sheet

· Printing of Payslips

· Distribution of Payslips

• Statutory Compliances

· Complete all ESIC Formalities

· Ensure completion of PF Documentation

· Resolving Employee queries regarding ESIC and PF

· Calculate and disburse annual bonus

· Maintain labour inspectors visit book and present data to inspection visits

· Coordinate with labour consultant for any queries and instructions

· Maintain all registers as per guidance of the labour consultant

• Personnel Management
• Coordinating and making all arrangements for new joiners and employees as and when required - Seating arrangement, mobile, laptop/computer, stationery allocation, email id creation, sim card activation, printing of visiting cards, taking handover of returned items, and other requirements

· Issue Offer, Appointment, Transfer, Promotion letters

· Updating Personnel Inventory, Personnel Data files. Birthday List, Leave Record, Attendance Register for New Joiners

· Opening of Bank A/C for New Joiners

· Generating Employee Nos.

· Registration for PF and ESIC for New Joiners

· Maintain Personnel files

· Full and Final Settlement

· Issue of Relieving letters

· Updating all records when the employee leaves

· Developing employee database

· Maintain Biometric System

· Issue Memos

· Communicate disciplinary actions to employees

· Coordinating transfer, promotion and confirmation interviews

· Emailing staff from time to time about happenings in the organization

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• Employee Engagement Activities
• Organizing and conducting birthday celebrations, festivities, office picnic and other employee engagement activities

· Employee Counselling

· Executing annual/monthly Rewards & Recognition

7. Training & Development

· Organize staff training sessions, workshops and activities

· Maintaining Training database

• Performance Management System

· Collect Performance Data from all team members

· Prepare Performance MIS & Update it daily

• Administration
• Housekeeping
• Preparing daily, weekly, fortnightly, monthly, annual housekeeping schedules and ensuring that it is followed as per schedule
• Ensure pest control is done as per schedule
• Ordering consumables & toiletries
• Ensuring meeting rooms/conference are set up for clients and meetings
• Repairs and maintenance of office furniture & fixtures, as and when required
• Co-ordinate with vendors for AC for AMC for service calls
• Receiving and fulfilling requisition of lights & fans
• Timely payments of utility bills like Water, Electricity, Telephone, Internet and Mobile, as per due dates
• Managing all persons involved (office boys/drivers/others) in managing facilities in office
• Pantry Management
• Ensure all items are ordered and maintained
• Ensure tea, coffee, water, snacks is organized for the team as well as guests, as and when required
• Buy water dispensers, aqua guard machines. Coordinate with vendors for AMC of water dispenser
• Stationery Management
• Buying of Office Stationery
• Receiving & fulfilling of requisition of stationery
• Maintaining database of distributed office stationery
• Receiving requisition for all printed office material from all locations
• Approving orders on the basis of requisitions, Coordinating with vendors for printing of all printed office material requirements
• Courier
• Coordinating with vendors for courier of office material or documents
• Preparing & Filing of PODs (Proof of Delivery) for every courier
• Maintaining records of daily couriers
• Preparing courier sheet for every courier vendor
• Checking, approving & forwarding bills of courier vendors, Maintaining inward/outward registers of courier,
• Troubleshooting with Area
• Managers for held up shipments & delayed deliveries
• Travel Desk Management
• Manage end to end travel plans pan India efficiently and cost-effectively – airlines, trains, transport, and hotels
• Negotiate on best rates through vendors every time there is a travel occurrence
• Communicate with the person traveling regularly to keep them updated on logistics
• Manage emergency changes/cancellations in a professional and calm manner
• Handle visa applications and formalities promptly
• Handle all incoming travel requests and the processes that follow after
• Update HR on travel/leaves to be properly recorded
• Renewal of all office/car insurance policies as per due dates
• IT Systems Management
• Ensure all assets are tagged
• Keeping inventory of IT systems
• Receiving requests from the team for any issues with hardware and software
• Coordinate with vendors for AMC, purchase of anti-virus software and troubleshooting of any computer/laptop issues

Required Qualifications & Experience

• Experience: 8+ years of proven experience in HR and Administration, preferably within the Manufacturing or Industrial Sector.
• Education: Bachelor's degree in Human Resources, Business Administration, or a related field.
• Skills:
• Strong working knowledge of Indian Labour Laws, PF, and ESIC compliance is mandatory.
• Proficiency in HRIS/Payroll software and MS Office Suite (especially Excel).
• Excellent written and verbal communication skills.

Job Types: Full-time, Permanent

Pay: ₹500, ₹800,000.00 per year

Work Location: In person