Tender coordinator

5 days ago


Baner, Maharashtra, India BioBench Solutions LLP Full time ₹ 2,40,000 - ₹ 3,60,000 per year

Job Purpose:

To lead and manage all aspects of tender operations within the Lifescience business, including tender identification, bidding strategy, document submission, pricing analysis, compliance, and post-award execution. The role ensures competitiveness, profitability, and full regulatory adherence in all tender activities (government, institutional, Defense).

Key Responsibilities:

Tender Strategy & Management

  • Lead and oversee the entire tendering process (pre-qualification to award).
  • Monitor tender portals and procurement websites for relevant opportunities.
  • Develop and execute winning tender strategies aligned with business goals.
  • Coordinate with sales, regulatory, legal, and finance teams to prepare and submit compliant bids.

Documentation & Compliance

  • Ensure timely submission of tenders with all required technical, commercial, and legal documentation.
  • Maintain updated registrations, licenses, and product dossiers for tender submissions.
  • Ensure compliance with country-specific procurement laws, Good Distribution Practices (GDP), and internal SOPs.

Pricing & Costing

  • Work with finance and procurement teams to finalize competitive pricing strategies.
  • Analyze competitor pricing, historical bid data, and market trends to optimize bid submissions.

Liaison & Stakeholder Management

  • Build and maintain strong relationships with government bodies, hospitals, procurement agencies, and institutional buyers.
  • Act as a point of contact for all tender-related queries and negotiations.

Post-Award Execution

  • Coordinate with supply chain/logistics for order fulfillment post-award.
  • Monitor contract performance, delivery schedules, and service-level agreements (SLAs).
  • Ensure timely invoicing, payment follow-ups, and documentation closure.

Key Skills & Competencies:

  • In-depth understanding of pharmaceutical regulatory frameworks and tendering procedures (both local and international).
  • Strong analytical, negotiation, and strategic planning skills.
  • Excellent communication and documentation skills.
  • High attention to detail and deadline-oriented.
  • Proficiency with tender portals, MS Office, and Defense Portals, State portals.

Educational Qualifications:

  • Bachelor's degree in Pharmacy / Life Sciences / Business Administration.
  • Experience in the same field prefered.

Key Performance Indicators (KPIs):

  • Win rate of tenders submitted (%)
  • Timeliness and compliance of bid submissions
  • Revenue and margin from tender business
  • Contract fulfillment rate and customer satisfaction

Job Types: Full-time, Permanent

Pay: ₹20, ₹30,000.00 per month

Benefits:

  • Health insurance

Work Location: In person


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