Tender Coordinator

7 days ago

Baner Pune Maharashtra, India BioBench Solutions LLP Full time

**Job Purpose**:
To lead and manage all aspects of tender operations within the Lifescience business, including tender identification, bidding strategy, document submission, pricing analysis, compliance, and post-award execution. The role ensures competitiveness, profitability, and full regulatory adherence in all tender activities (government, institutional, Defense).

**Key Responsibilities**:
**Tender Strategy & Management**
- Lead and oversee the entire tendering process (pre-qualification to award).
- Monitor tender portals and procurement websites for relevant opportunities.
- Develop and execute winning tender strategies aligned with business goals.
- Coordinate with sales, regulatory, legal, and finance teams to prepare and submit compliant bids.

**Documentation & Compliance**
- Ensure timely submission of tenders with all required technical, commercial, and legal documentation.
- Maintain updated registrations, licenses, and product dossiers for tender submissions.
- Ensure compliance with country-specific procurement laws, Good Distribution Practices (GDP), and internal SOPs.

**Pricing & Costing**
- Work with finance and procurement teams to finalize competitive pricing strategies.
- Analyze competitor pricing, historical bid data, and market trends to optimize bid submissions.

**Liaison & Stakeholder Management**
- Build and maintain strong relationships with government bodies, hospitals, procurement agencies, and institutional buyers.
- Act as a point of contact for all tender-related queries and negotiations.

**Post-Award Execution**
- Coordinate with supply chain/logistics for order fulfillment post-award.
- Monitor contract performance, delivery schedules, and service-level agreements (SLAs).
- Ensure timely invoicing, payment follow-ups, and documentation closure.

**Key Skills & Competencies**:

- In-depth understanding of pharmaceutical regulatory frameworks and tendering procedures (both local and international).
- Strong analytical, negotiation, and strategic planning skills.
- Excellent communication and documentation skills.
- High attention to detail and deadline-oriented.
- Proficiency with tender portals, MS Office, and Defense Portals, State portals.

**Educational Qualifications**:

- Bachelor’s degree in Pharmacy / Life Sciences / Business Administration.
- Experience in the same field prefered.

**Key Performance Indicators (KPIs)**:

- Win rate of tenders submitted (%)
- Timeliness and compliance of bid submissions
- Revenue and margin from tender business
- Contract fulfillment rate and customer satisfaction

**Job Types**: Full-time, Permanent

Pay: ₹20,000.00 - ₹30,000.00 per month

**Benefits**:

- Health insurance

Work Location: In person

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