Accounts Payable Coordinator I

Syneos Health is a leading fully integrated biopharmaceutical solutions organization built to accelerate customer success. We translate unique clinical, medical affairs and commercial insights into outcomes to address modern market realities.  

Every day we perform better because of how we work together, as one team, each the best at what we do. We bring a wide range of talented experts together across a wide range of business-critical services that support our business. Every role within Corporate is vital to furthering our vision of Shortening the Distance from Lab to Life.

Discover what our 29,000 employees, across 110 countries already know.

WORK HERE MATTERS EVERYWHERE

Why Syneos Health

• We are passionate about developing our people, through career development and progression; supportive and engaged line management; technical and therapeutic area training; peer recognition and total rewards program.
• We are committed to our Total Self culture – where you can authentically be yourself. Our Total Self culture is what unites us globally, and we are dedicated to taking care of our people. 
• We are continuously building the company we all want to work for and our customers want to work with. Why? Because when we bring together diversity of thoughts, backgrounds, cultures, and perspectives – we're able to create a place where everyone feels like they belong. 

Job Responsibilities

The Expense Report Auditor will join a team who service the expense reporting needs of Syneos Health. This position is responsible for applying Syneos Travel Policy, Client Travel Policies, and Business Conduct Standards while performing a variety of expense report and auditing functions. Most tasks will involve processing and auditing expense reports while promoting a customer service environment by responding effectively to employee inquiries in a prompt, accurate, and professional manner. 

Job Responsibilities:

Duties may include, but not limited to:

• Verify accuracy of supplier invoices, supplier data and adequate authority for approvals prior to processing in Oracle.

• Save scanned copies of invoices in Oracle prior to Batch review.

• Maintain supplier data by setting up new suppliers, adding new pay sites, inactivating unused sites and updating banking information.

• Sort and distribute incoming mail, including mail received via the shared mailboxes and saving invoices on the share drive.

• Review AP share mailbox for invoices and approval based upon assignment.

• Review AP share mailbox for inquires based upon assignment and respond within 48 hours (urgent request within 24 hours) to vendor and/or internal customer.

• Ensures all types of payments (check, ACH, wires) are made in a timely manner and are corded in Oracle accounts payable system.

• Ensures proper approvals are included on all payments to be processed.

• Creates check runs, EFT and wire payment batches, including preliminary register.

• Reviews printed checks for accuracy and signatures.

• Investigation of aged creditor balances exceeding supplier payment terms and collection of credit balances owing.

• Assists in month end closing preparing monthly accruals.

• Maintains files and documentations thoroughly and accurately, in accordance with company policy and accepted accounting practices.

• Comply with process controls outlined in narratives to meet Sarbanes-Oxley internal controls objectives.

• Maintain Update SOP's and operating guidelines timely.

• Maintain Learning Logs.

• Follow up on invoices under queries, on hold and pending with approvers.

• Reviewing payment exceptions & on hold documents.

Qualifications - External

Required Qualifications: 

• 1 to 3 years of experience in Accounts Payable.

• Proficiency in MS Excel (intermediate level or higher).

• Experience working in a multi-currency environment.

• Strong organizational and time-management skills.

• High attention to detail and accuracy.

• Strong communication skills, especially when collaborating with international colleagues and clients.

• Experience with invoicing processing for USA region (Preferred) 

• Preferred: Experience with Oracle or other ERP systems.

Get to know Syneos Health

Over the past 5 years, we have worked with 94% of all Novel FDA Approved Drugs, 95% of EMA Authorized Products and over 200 Studies across 73,000 Sites and 675,000+ Trial patients.

No matter what your role is, you'll take the initiative and challenge the status quo with us in a highly competitive and ever-changing environment. Learn more about Syneos Health.
 

Additional Information

Tasks, duties, and responsibilities as listed in this job description are not exhaustive.  The Company, at its sole discretion and with no prior notice, may assign other tasks, duties, and job responsibilities. Equivalent experience, skills, and/or education will also be considered so qualifications of incumbents may differ from those listed in the Job Description. The Company, at its sole discretion, will determine what constitutes as equivalent to the qualifications described above.   Further, nothing contained herein should be construed to create an employment contract.  Occasionally, required skills/experiences for jobs are expressed in brief terms. Any language contained herein is intended to fully comply with all obligations imposed by the legislation of each country in which it operates, including the implementation of the EU Equality Directive, in relation to the recruitment and employment of its employees.  The Company is committed to compliance with the Americans with Disabilities Act, including the provision of reasonable accommodations, when appropriate, to assist employees or applicants to perform the essential functions of the job.