Executive Assistant to Managing Director

Job Summary:

We are seeking a highly motivated and organized Executive Assistant to support the CEO. The ideal candidate will possess excellent communication skills, the ability to multitask, and a proactive approach to managing daily tasks and responsibilities. This role requires a high level of discretion and the ability to handle sensitive information with professionalism.

Key Responsibilities:

1. Administrative Support:

• Manage the CEO's calendar, schedule meetings, and coordinate appointments.

• Organize and maintain files and records, ensuring confidentiality.

• Handle correspondence, including emails, phone calls, and mail.

• Prepare and edit reports, presentations, and other documents as needed.

2. Meeting Coordination:

• Arrange and coordinate internal and external meetings, including logistics and materials preparation.

• Take detailed meeting minutes and follow up on action items.

• Assist in the preparation of agendas and ensure timely distribution of materials.

3. Travel Arrangements:

• Plan and coordinate domestic and international travel, including flights, accommodations, and itineraries.

• Prepare travel expense reports and ensure timely reimbursement.

4. Communication Liaison:

• Serve as the primary point of contact between the CEO and internal/external stakeholders.

• Manage incoming and outgoing communications on behalf of the CEO.

• Ensure effective communication flow within the organization.

5. Project Management:

• Assist in the planning and execution of special projects and initiatives.

• Track progress and provide regular updates to the CEO.

• Collaborate with other departments to ensure project alignment and completion.

6. Research and Analysis:

• Conduct research and gather information on various topics as requested by the CEO.

• Analyze data and prepare reports to support decision-making processes.

7. Event Planning:

• Organize and coordinate company events, conferences, and executive off-sites.

• Manage event logistics, including venue selection, catering, and guest lists.

8. Confidentiality and Discretion:

• Handle sensitive and confidential information with the utmost discretion.

• Maintain a high level of integrity and professionalism at all times.

9. Miscellaneous Tasks:

• Assist with personal tasks and errands for the CEO as needed.

• Support other members of the executive team as required.

Qualifications:

• Bachelor's degree in Business Administration or a related field.

• Proven experience as an executive assistant or similar role.

• Excellent verbal and written communication skills.

• Strong organizational and time-management skills.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to work independently and prioritize tasks effectively.

• Strong attention to detail and problem-solving abilities.

• High level of discretion and confidentiality.

• Flexibility to work outside regular business hours when necessary.

Preferred Skills:

• Experience in the industry or sector relevant to the company's operations.

• Familiarity with project management tools and software.

• Ability to adapt to a fast-paced and dynamic work environment.

Working Conditions:

• Full-time position based in Ahmedabad Location.

• Occasional travel may be required.

• Competitive salary and benefits package.

Application Process:

Interested candidates should submit their resume and a cover letter detailing their qualifications and experience. Please include references and any relevant certifications.

Important Note: This Job is only for the Female Candidates.

Job Types: Full-time, Permanent

Pay: ₹35, ₹50,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Leave encashment
• Paid sick time
• Provident Fund

Work Location: In person