Receptionist/administration (Female)

3 days ago

Hyderabad, India Exponential AI Software Pvt Ltd Full time

The role of a receptionist is crucial in maintaining a positive and professional image of an organization. Receptionists are often the first point of contact for visitors, clients, and employees, and they play a vital role in ensuring smooth communication and operations within the company.

**Greeting and Welcoming**: Receptionists are responsible for warmly greeting visitors, clients, and employees as they arrive at the office. A friendly and professional demeanor helps create a positive first impression.

**Managing Front Desk**: Keeping the front desk area organized, tidy, and presentable is important. This includes arranging reading materials, ensuring the reception area is clean, and maintaining a professional atmosphere.

**Visitor Management**: Signing in and directing visitors, issuing visitor badges, and notifying employees of guest arrivals are part of a receptionist's responsibility. They also ensure security protocols are followed.

**Communication**: Effective communication skills are essential. Receptionists need to relay messages accurately and professionally, both in person and through written correspondence.

**Maintaining Records**: Keeping records of visitors, appointments, and other relevant information may be required for security and administrative purposes.

**Cultural Sensitivity**: Receptionists may interact with individuals from diverse backgrounds, so cultural sensitivity and respect are important when dealing with visitors and colleagues.

**Confidentiality**: Handling sensitive information with discretion and maintaining confidentiality is a critical aspect of the role.

**Administrative Support**: Providing administrative support to various departments, such as photocopying, filing, data entry, and assisting with basic office tasks.

**Facility Management**:

- Overseeing the maintenance and cleanliness of the office premises.
- Arranging for repairs and maintenance of office equipment and facilities.
- Coordinating with building management for any facility-related issues.

**Financial Administration**:

- Assisting with basic financial tasks such as expense tracking and invoicing.
- Collaborating with the finance team to process invoices, reimbursements, and payments.
- Keeping records of office expenses and budget tracking.

**Human Resources Support**:

- Assisting with onboarding new employees and providing them with necessary resources.
- Maintaining employee records and updating contact information.
- Assisting in organizing employee events and activities

**Vendor and Supplier Management**:

- Coordinating with vendors and suppliers for office-related services and supplies.
- Evaluating and selecting vendors to ensure cost-effective solutions.

**Event Coordination**:

- Assisting in the planning and execution of company events, meetings, and workshops.

**Job Type**: Permanent

**Salary**: ₹20,000.00 - ₹40,000.00 per month

**Benefits**:

- Health insurance

Schedule:

- Day shift

**Experience**:

- total work: 2 years (required)

Work Location: In person

**Speak with the employer**
+91 8309336278

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