Personal Assistant

4 days ago

Bengaluru Karnataka, India Carveout Tech Full time

Personal Assistant:

- 1. Travel Arrangements

i Ticket Booking: Research, book, and manage flight, train, or other transportation tickets, considering preferred airlines/carriers, loyalty programs, and cost-effectiveness. This includes managing changes, cancellations, and re-bookings.

ii Hotel Reservations: Research and book suitable accommodation based on MD's preferences, budget, location, and itinerary. Manage check-in/check-out details, special requests, and cancellations.

iv Itinerary Preparation: Create detailed travel itineraries, including all booking confirmations, contact numbers, addresses, and local information.

v Emergency Support: Be available to assist with travel-related emergencies or last-minute changes while the MD is traveling.

vi Expense Tracking: Maintain detailed records of all travel and related expenses (tickets, hotels, meals, local transport) for reconciliation and reimbursement purposes.

vii Reimbursement Processing: Prepare and submit expense reports for the MD's approval and reimbursement, adhering to company policies.

2. Online Cash Transactions

i Transaction Execution: Process online payments, transfers, and other financial transactions as instructed by the MD. This could include bill payments, vendor payments, expense reimbursements, and personal transfers.

ii Record Keeping: Maintain accurate and detailed records of all online transactions, including dates, amounts, recipients, purposes, and transaction IDs. This often involves using spreadsheets or dedicated financial software.

iii Security & Confidentiality: Strictly adhere to all security protocols for online banking and financial data. Maintain absolute confidentiality regarding the MD's financial information.

iv Reporting: Provide regular summaries or reports of online financial activities to the MD as required.

v Fraud Monitoring (Awareness): Be vigilant for any unusual or suspicious transaction activity and report it immediately to the MD.

3.Meeting Schedule Management & Travel Logistics

i Calendar Management: Proactively manage the MD's daily, weekly, and monthly schedule, including internal and external meetings, appointments, and travel arrangements.

ii Meeting Coordination: Schedule meetings, send invitations, manage RSVPs, and coordinate logistics such as room bookings, audio-visual equipment, and catering.

iii Preparation & Reminders: Prepare meeting agendas, gather necessary documents, and provide timely reminders to the MD about upcoming meetings and their requirements.

iv Prioritization: Assist the MD in prioritizing meetings and commitments, identifying potential conflicts, and offering solutions.

v Follow-up: Track action items from meetings and ensure timely follow-up on tasks assigned to the MD.

Vacancy-1

Experience-1- 3 Yrs

Salary
- 20- 25k/M

Female Must

Nearest to Office

Language
- Kannada(Must)

English

Hindi

Education-BCOM Must

**Job Types**: Full-time, Permanent

Pay: ₹20,000.00 - ₹25,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Application Question(s):
**Experience**:

- Personal assistant: 1 year (required)

**Language**:

- Kannada (required)

Work Location: In person

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