Admin & Front Desk Executive

2 days ago

India Futurism Full time

ID: 875 | 2-6 yrs | India | careers**Job Title**: Admin & Front Desk Executive

**Job Location**:Pune (Hinjewadi Phase - 1)

**Experience**: 2 Years to 6 Years

**Shift Time**: 10:00 AM to 7:00 PM

**Working Days**: Monday to Saturday (Work from Office)

**Qualification**: Graduate in any stream

**Responsibilities**:

- Greeting and Welcoming the Visitors, clients or Walk-ins and redirecting them to the concerns.
- Attending phone call on Matrix, redirecting them to the concerns- Arranging refreshments for the visitors or employees for meetings
- Providing facilities for employees like tea, coffee, stationary material, etc.
- Vendor Management
- Managing Housekeeping team and their attendance
- Responsible to maintain the office Hygiene and resolve queries
- Maintaining reports for pest control services, stationary material, coffee machine material
- Printing, scanning documents for employees
- Filing and maintaining important documents.
- Co-ordinating for internal / external Training program.
- Helping and solving any Admin related queries raised by employees
- Co-ordinating with internal team and stakeholder for admin / facilities related tasks
- Co-ordinating with IT team for Asset Movement and arranging Gate pass for Material movement.
- Leading and facing internal and external Audit for Admin department as directed by GRC team
- Handle general administrative tasks
- Monitor and respond to employee requests
- Manage inward and outward movement (In/Out)- Oversee admin infrastructure and housekeeping staff
- Monitor security and safety within the premises
- Manage vendors for services such as AC, DG, UPS, etc.
- Handle inventory management

**Requirements**:

- Graduate in any stream. Knowledge of administrative and clerical procedures
- Coordinating and facing internal and external Audit for Admin department
- Minimum of 2+ year of relevant work experience in a receptionist role
- Excellent English verbal and written communication skills
- Proficient in MS office
- Ability to multitask and work well in a fast-paced environment
- Strong attention to detail and organizational skills
- Ability to maintain confidentiality and handle sensitive information
- Prior Experience working in an IT organization required
- Working Days: Monday to Saturday

**Must have Skills**:

- Excellent written and verbal communication
- Multitasking
- Visitor Management
- Strong Attention to Detail

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