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Personal Assistance

3 weeks ago

Bandra West Mumbai Maharashtra, India Ravi Vazirani Design Studio Full time

**Personal Assistance & Administrative Support**
- Schedule meetings, coordinate logistics, and handle phone calls and correspondence professionally
- Organize and maintain both digital and physical files
- Prepare reports, presentations, and documents as required
- Assist with data entry and database management
- Use Microsoft Office, Google Workspace, and other software tools efficiently

**2. Travel & Logistics**
- Book flights, hotels, and transportation for business and personal needs
- Create detailed travel itineraries and manage visas, passports, and travel documents
- Coordinate airport transfers and rental cars

**3. Communication & Liaison**
- Act as the point of contact between the Principal Designer and external parties
- Screen calls, prioritize messages, and handle professional correspondence

**4. Studio Operations & Upkeep**
- Oversee the cleanliness, organization, and maintenance of the studio
- Coordinate repairs and upkeep at both the studio and residence
- Order studio supplies, groceries, and other materials as needed to ensure the studio is well-stocked
- Liaise with office staff and other team members for daily operational needs
- Assist in organizing and decluttering the workspace as needed

**5. Personal Errands & Lifestyle Support**
- Coordinate personal errands (e.g., grocery shopping, dry cleaning)
- Manage household staff (cleaners, chefs, drivers) as needed
- Organize personal events, such as birthdays and family gatherings

**6. Miscellaneous Support**
- Provide reminders for important deadlines and tasks
- Handle confidential documents securely

**Key Skills**:

- Strong organizational and time management skills
- Excellent communication skills, both written and verbal
- Proficiency in Microsoft Office, Google Workspace, and CRM tools (e.g., Dropbox, Zoom)
- Ability to adapt quickly and solve problems proactively
- Strong attention to detail and the ability to multitask effectively
- Comfortable with managing both personal and studio operations

**Requirements**:

- 3-4 years of experience in a similar personal assistant or executive support role
- Excellent written and spoken English
- Strong organizational skills with a keen attention to detail
- Proficiency in MS Office, Google Workspace, Dropbox, and Zoom
- Well-presented, discreet, and professional conduct
- Experience managing office operations, studio upkeep, and vendor coordination

**Work Details**:

- **Location**: Bandra (work from office)
- **Timings**: 10:30 AM - 7:30 PM, Monday to Saturday (some Saturdays may be work-from-home)
- **Job Type**: Full-time, Permanent
- **Pay**:₹30,000.00 - ₹35,000.00 per month (depending on experience)**:

- **Supplemental Pay**: Yearly bonus

**About the Studio**:
Our design studio operates in a fast-paced, creative environment where attention to detail, efficiency, and adaptability are key. We value proactive problem-solvers and individuals who thrive in an ever-changing, dynamic workplace. Join us and contribute to a vibrant and inspiring team

**Job Types**: Full-time, Permanent

Pay: ₹30,000.00 - ₹35,000.00 per month

Supplemental Pay:

- Yearly bonus

Application Question(s):

- The salary for this position ranges between ₹30,000 and ₹35,000 per month, depending on experience. Are you comfortable with this pay range?
- The work schedule is from 10:30 AM to 7:30 PM, Monday to Saturday, with the potential for work-from-home on select Saturdays. Are you comfortable with these working hours?
- Please confirm if you have read the job description thoroughly and have understood and the key responsibilities are okay with it?

**Education**:

- Bachelor's (preferred)

Work Location: In person