Executive Assistant to CEO

**Job Title: Executive Assistant to CEO**

**Location**: Kanpur / Hybrid (India & Global Coordination)
**Timing**:9am to 5 Pm
**Reports To**: CEO - Abir Group (Abir Overseas LLC, Bhavik Enterprises, Raghushree Plast Products Pvt. Ltd.)
**Work Hours**: Flexible / Around-the-clock availability as per CEO’s global schedule (India-US-UAE-Japan overlap)

**Objective**

To act as the CEO’s **digital, operational, and strategic partner**, ensuring seamless coordination, optimized decision-making, and proactive problem-solving across multiple geographies. The Executive Assistant will manage communications, schedule, CRM, projects, and key initiatives while ensuring nothing falls through the cracks.

**Core Responsibilities**

**1. Executive Scheduling & Coordination**
- Manage CEO’s calendar across multiple time zones, with proactive prioritization.
- Anticipate scheduling conflicts and propose solutions ahead of time.
- Coordinate meetings with internal departments, external partners, and global contacts.
- Provide nightly recaps and daily briefs to ensure CEO is prepared for priorities.
- Maintain zero-inbox discipline for all official IDs.
- Monitor and manage WhatsApp Business, Telegram, and other messaging apps.
- Summarize key messages, separating action-required items vs FYI.
- Maintain confidentiality while handling sensitive discussions.

**3. CRM Management & Data Discipline**
- Maintain and update CEO’s Zoho CRM dashboard — contacts, deals, products, and follow-ups.
- Enter new supplier, buyer, and deal information promptly.
- Ensure CRM data hygiene and accuracy across departments.

**4. Travel, Event & Meeting Logistics**
- Handle complete travel arrangements: flights, hotels, cars, visas, event registrations.
- Maintain updated travel folders with itineraries, briefs, and confirmations.
- Coordinate international travel with EO staff and partners.
- Prepare pre-trip briefing documents and post-trip summaries.

**5. Project, Initiative & Stakeholder Support**
- Track CEO-led initiatives, special projects, and deadlines.
- Prepare presentations, reports, and dashboards for management and partners.
- Act as liaison between CEO and senior management, clients, or international partners.

**6. Process & Workflow Optimization**
- Suggest improvements in scheduling, communication, and CRM processes.
- Identify recurring bottlenecks and propose efficiency solutions.
- Maintain CEO’s knowledge repository and organized digital filing system.

**7. Confidential & Administrative Support**
- Handle confidential financial, HR, and legal documents with discretion.
- Prepare letters, documents, and approvals for signature.
- Ensure structured filing and easy retrieval of all important files.

**Key Skills & Traits**
- Strong command over English (spoken & written).
- High attention to detail and sense of urgency.
- Tech-savvy: Outlook, Zoho CRM, Apple ecosystem (iPad/Mac/iPhone), and project management tools.
- Discreet, proactive, dependable, emotionally intelligent.
- Ability to work odd hours and handle multi-time-zone coordination.
- Excellent prioritization and multi-tasking skills.

**Ideal Profile**
- 4-8 years’ experience supporting Founders / CEOs / CXOs.
- Prior exposure to global operations, B2B communication, or trading businesses.
- Comfortable with multi-time-zone coordination and flexible work hours.
- Based in India, with the ability to work evenings/weekends for urgent priorities.
- Strong organizational skills, proactive approach, and high discretion.

**Job Types**: Full-time, Permanent

Pay: ₹14,730.66 - ₹50,300.05 per month

**Benefits**:

- Cell phone reimbursement
- Leave encashment
- Paid sick time

Work Location: In person