Executive Assistant to CEO

**Overview**

The Executive Assistant to the CEO plays a vital role in ensuring the smooth operation of the executive office. This position requires a highly organized and efficient individual capable of managing a wide range of administrative and executive support tasks. The Executive Assistant serves as a gatekeeper, managing the CEO's schedule and communications, while also providing essential support on special projects and initiatives. The individual in this role must possess exceptional interpersonal skills and the ability to work in a fast-paced environment. The success of the executive office fundamentally relies on the Executive Assistant's capacity to handle confidential information with discretion, prioritize urgent matters, and proactively ensure the CEO’s time is effectively utilized. This position requires a collaborative spirit, strong problem-solving skills, and a proactive approach to ensure that the office operates seamlessly and efficiently. The Executive Assistant also serves as a liaison between the CEO and various stakeholders, making this role indispensable to the organization's overall success.

**Key Responsibilities**
- Manage the CEO’s calendar, including scheduling meetings and appointments.
- Coordinate travel arrangements, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, and presentations.
- Assist in the preparation for meetings, including gathering materials and documenting minutes.
- Act as the first point of contact for internal and external communications.
- Handle confidential information with utmost discretion and professionalism.
- Maintain and organize files and records for easy retrieval of information.
- Conduct research and compile reports as needed for strategic initiatives.
- Manage expenses and budget tracking for the executive office.
- Create and maintain an efficient filing system, both electronic and physical.
- Coordinate special projects and initiatives as directed by the CEO.
- Facilitate communication between the CEO and other departments or stakeholders.
- Assist in event planning and organization for company functions and meetings.
- Provide administrative support to the board of directors and key management.
- Utilize technology to enhance productivity and improve processes within the office.

**Required Qualifications**
- Bachelor’s degree in Business Administration or a related field.
- 5+ years of experience as an Executive Assistant or in a similar role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational skills and attention to detail.
- Ability to maintain professionalism and confidentiality at all times.
- Proven ability to prioritize tasks and manage time effectively.
- Experience with project management tools is a plus.
- Familiarity with CRM software and other business management tools.
- Demonstrated ability to work independently and as part of a team.
- Flexibility to accommodate changing demands and manage multiple responsibilities.
- Strong interpersonal skills and the ability to build relationships.
- Ability to work well under pressure and meet tight deadlines.
- Knowledge of basic accounting principles and budget management.
- Proactive approach to problem-solving with strong critical thinking skills.
- Willingness to learn and adapt to new technologies and processes.

**Job Types**: Full-time, Permanent

Pay: ₹14,669.08 - ₹51,492.83 per month

Schedule:

- Day shift
- Fixed shift
- Morning shift

Application Question(s):

- Your current salary?
- Are you comfortable with Lajpat Nagar location in Delhi?

Work Location: In person