Executive Assistant to Md

**Title: -** Executive Assistant to the Managing Director

**JOB DESCRIPTION**

This is a key role reporting to the Managing Director you will be required to:

- Support the day to day work of the Managing Director
- Arrangement of senior management team meetings
- Reporting

You wil have access to confidential information, requiring absolute discretion at al times. is a

busy organization and therefore the ability to organize and prioritize tasks is a key requirement.

You wil have demonstrable experience of working at a similar level and proven administrative,

secretarial and office skills. You will need to be able to plan, organize anticipate requirements

wel in advance to support the smooth running of the business.

You wil be responsible for supporting al aspects of the Managing Director’s work including

appointments and the diary, travel and accommodation as required in addition to managing

dates, producing agendas, minutes and al key paperwork for meetings.

You wil have excelent written and verbal communication skils and be experienced at dealing

with a range of external stakeholders including’ key client groups, with industry and business

support at local, regional and international levels.

This role works across the organization to ensure that its operates intelligently and

strategically.

**Reports to: Managing Director**

MAJOR RESPONSIBILITIES/DUTIES:
Working with the Managing Director, the board, the senior management team and other staff

to:
1. Ensure statutory requirements are identified and met

2. Contribute to the overal development of activities

3. Maintain and develop systems, procedures and records in line with the organization’s

policies and objectives

4. Ensure necessary records are maintained that can readily provide current, accurate and

accessible information

5. Work within the framework of corporate plan as directed by the Managing Director

6. Support the Managing Director in the preparation and presentation of reports, proposals,

budgets and related activities in servicing and developing contracts and relationships

with stakeholders and partners

7. Support the Managing Director in the preparation of al documentation required for key

decision making as required

8. Under the guidance of the Managing Director corporate methods for monitoring and

evaluating the effectiveness and impact of Seanet Technologies’ strategic initiatives and

the impact of investments that makes are applied.

**REQUIREMENTS/QUALIFICATIONS**:
Applicants must be able to demonstrate understanding, experience and ability as folows:
Essential
- You wil have demonstrable experience of working in a similar role at a comparable level

in a company.
- Have an understanding of the requirements and implications of working to a Managing

Director.
- IT literacy; experience of Word, Excel, PowerPoint, access database software etc.
- Excelent administration and secretarial skils.
- Excelent verbal and written communication skils.

Desirable
- An understanding of the statutory responsibilities of running a company.
- Experience of companies that work in partnership as wel as competition.

**PERFORMANCE COMPETENCIES AND CRITERIA**:
Working with the Managing Director and other staff to:

- Comprehensive administration duties in support of the Managing Director, board and

senior management team.
- Day to day planning and organization of the Managing Director’s diary.
- Dealing with the Managing Director’s post and correspondence.
- Set up meetings and appointments, organizing venues and hospitality for visitors etc.
- Take responsibility for the ordering of stationary and office supplies.
- Service the board including the production of agendas, minutes and key papers.
- Document minutes of al meetings as directed by the Managing Director.
- Undertake mailings and communication as directed by the Managing Director.
- Set up and maintain the integrated electronic and paper based filing systems.
- Work with the communications team to maintain and develop databases and mailing

lists to ensure they are current and up to date at al times.
- Play a key role in the formatting and presentation of corporate

materials and documents.
- Maintaining the company’s records including personnel files.

Any other duties appropriate to the post.

**Salary**: ₹30,000.00 - ₹50,000.00 per month

Schedule:

- Day shift

Ability to commute/relocate:

- Vadodara, Gujarat: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 3 years (preferred)

**Language**:

- English (preferred)

**Speak with the employer**

+91-XXXXXXXXXX